Job Description

Office Manager

about 2 hours ago

Employer

Greenfiber

Location

Debert, NS

Closing Date

Jan 16, 2026

Type of Employment

Full-time

Contract

Compensation

Work Categories

Office/Administration

Language

English

Experience

Experience or Training is Required

Designated Position

Not Designated

Job IntroThe purpose of the

Office Manager

is to sucessfully and professionally provide strong, reliable, support for the operations facility. Responsible for purchasing, personnel administration, payroll, office administration and accounts payable.Typical Work Day

Supervisory Repsonsibilities:

Oversee the daily work activities of the office May handle or assist with discipline and termination of employees in accordance with Human Resources and company
policy

Purchasing Administration:

Source, negotiate, and procure raw materials to ensure consistent supply, optimal pricing, and alignment with
production schedules and quality standards.

Monitor inventory levels and generate purchase orders to maintain adequate stock and prevent production delays. Track and expedite orders, ensuring timely delivery and resolving any discrepancies with orders, invoices, or shipments. Maintain accurate purchasing records and documentation in company systems.

Office Administration:

Coordinate and prepare for office meetings and tours, including scheduling, setting up meeting spaces, and ensuring a
positive and organized experience for participants and guests.

Greet and assist office visitors in a professional and welcoming manner, ensuring they are directed to the appropriate
person or department efficiently.

Provides clerical support when needed to assist other staff with assigned administrative duties such as answering
phones, sorting and distributing mail, and preparing documents.

Maintains inventory of office supplies; orders new supplies as needed. Maintains office files; implements an efficient system for other staff to access files and records. Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. Prepare regular and express mail; pickup, sort and deliver; includes parts & suppliers labels. Do special mailings as
needed.

Maintain facility's master key list. Handle petty cash (if applicable) and plant checking account; sending Corporate receipts for reconciliation. Handle
banking transfers and deposits as needed.

Maintain & distribute phone list of internal employee and company phone numbers.

Personnel Administration:

Act as liaison with Corporate HR or appropriate dept. as noted: Be familiar and able to explain the basics of the company's benefit programs and coverage Assist hiring manager in job application and interviewing process New employee orientation - assist new hires with electronic onboarding. Maintain list of employees.

Payroll:

Act as payroll liaison with Corporate Payroll. Enters, maintains, and/or processes information in the payroll timekeeping system; information may include verifying
and validating employees time worked, attendance, paid leave and holidays, address changes, and other basic
information

Accounts Payable:

Handle routing of all bills for approval, (except for paper). Ensure usage of purchase order system within the plant by those who are authorized to order on behalf of the plant. Daily entry, review, and printing of all new purchase orders for plant. Daily submittal of paperwork to corporate for adding new vendors for plant. Daily entry and review of all invoices into the purchasing and payables system. Daily entry and review of receipts of goods/invoice into the purchasing system. Weekly verification of the purchases clearing report and other reports necessary to verify accuracy of financial
information. Email AR vendor representatives for delinquent invoices.

Establish and monitor procedures within the plant to ensure accurate reporting of shipments and receipts. Compile month end accruals. Keeps up with Spare Parts tacking sheet for high cost parts and updates with AP monthly. Works with Plant Manager to ensure accurate physical count and entry into SAGE 100 (formerly called MAS200).

Additional Duties:

Cross train in the other positions in the office and be independently proficient in the Customer Service role. Perform other related duties that may be assigned or associated with the responsibility of the position.
Requirements

What's Most Important

Required Skills/Abilities:

Excellent verbal and written communication abilities to interact professionally with staff, vendors, and customers. High level of accuracy and attention to detail in handling administrative tasks, documentation, and reporting. Proficiency with Microsoft Office Suite, Sage or other related ERP software, and familiarity with office equipment and
systems.

Ability to prioritize tasks and manage time effectively in a fast-paced environment. Proven experience in supervising staff and fostering a productive office environment. Ability to manage multiple priorities, schedules, and tasks efficiently and within deadlines.

Education & Experience:

2+ years accounts payable experience preferred. 2+ years of purchasing, procurement, or supply chain coordination preferred. Previous personnel administration experience preferred

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. Ability to occasionally lift or move office supplies or equipment (up to 25 pounds). Ability to move around the office to interact with staff and access files, equipment, or supplies. Manual dexterity required to operate standard office equipment (e.g., computer, phone, copier, printer).
Greenfiber

Company Overview

As North America's largest producer of cellulose insulation, we're continuing to expand our manufacturing and distribution capabilities, always finding new ways to meet the evolving needs of our customers. With 12 manufacturing plants across the U.S. and Canada, we serve homeowners, contractors and builders quickly and efficiently.ApplyingIf you are interested in this opportunity, please send your resume and cover letter to: scott.dow@greenfiber.com

Job Type: Fixed term contract

Pay: From $25.00 per hour

Expected hours: 40 per week

Work Location: In person