Job Description

Job Posting: Office Manager / Administrative Assistant

Chiropractic Health Care Clinic

Are you an organized, outgoing, and patient-focused professional with experience in a chiropractic clinic? Do you thrive in a dynamic environment where you can make a meaningful impact on people's health and well-being?

We are a busy

chiropractic clinic in Burlington, Ontario,

offering chiropractic services as well as physiotherapy, massage therapy, osteopathy and naturopathy We're looking for a motivated Office Manager/Administrative Assistant to join our team!

Position Details:

Job Title:

Chiropractic Office Manager / Administrative Assistant

Hours:

25-30 hours per week, Monday - Thursday, 7:30 AM - 2:00 PM (on-site)

Flexibility Required:

Ability to cover evening shifts (Monday & Thursday 2- 8 PM, every 3rd Saturday morning) as needed for illness/vacation relief

Location:

Walkers Line, Burlington (on-site)

Who We're Looking For:

This role requires someone who is friendly, proactive, and thrives in a fast-paced, patient-centered environment. Experience in a chiropractic clinic and proficiency in chiropractic software, MVA/HCAI and extended health billing is essential. A positive outlook and a passion for chiropractic and alternative healthcare is a must.

Key Responsibilities:

1. Patient Care & Front Desk Coordination

Welcome patients warmly and create a positive patient experience Answer phones, respond to emails, and schedule appointments Communicate with patients regarding appointments, reminders, and follow-ups Ensure smooth patient flow and support practitioners in providing outstanding patient care

2. Office Management & Administrative Duties

Accounts payable, payroll processing, and clinic supply management Direct billing for MVA claims, WSIB, HCAI submissions, Telus Health & Provider Connect Manage one part-time admin, ensuring coverage and working their hours if required (Mon 2-8 PM, Thurs 2-8 PM, every 3rd Saturday morning) Coordinate maintenance and contractor services for clinic operations

3. Practitioner Support & Clinic Coordination

Working for one Chiropractor/clinic owner your role is to support the chiropractic clinic & manage patient flow Coordinate appointments and process payments for clients seeing other providers (physiotherapy, massage therapy, osteopathy, naturopathic doctor) as required Maintain a seamless, organized, and professional clinic environment

What You Bring to the Team:

3+ years of experience in a chiropractic clinic (required) Proficiency with chiropractic industry software (PMP, Aspire, Jane) Experience with MVA claims, HCAI submissions, Telus Health, and Provider Connect QuickBooks Online & QuickBooks Payroll experience Highly organized with excellent multitasking skills Friendly, professional, and patient-focused attitude Strong communication skills (written and verbal in English) Ability to work independently and problem-solve efficiently Passion for Chiropractic care

Why Join Us?

Work in a positive, health-focused environment Be part of a collaborative, patient-centered team Enjoy variety, autonomy, and meaningful patient interaction Competitive pay ($22.00 - $24.00 per hour) based on experience Fridays off!

How to Apply:

If you're excited about this opportunity and have the experience and skills we're looking for, we'd love to hear from you!

To apply:

Please email a resume along with a cover letter summarizing your experience and why you are passionate about chiropractic care to

chirojobburlington@gmail.com

by Nov 3,

2025

.

This is not suitable for students or those looking for temporary employment. We thank all candidates for your interest but only those with previous work experience in a Chiropractic/Wellness clinic will be contacted.

Job Types: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Experience:

Chiropractic Office Admin: 2 years (required)
Language:

English (required)
Work Location: In person