Job Description

Employment Opportunity SENIOR EXECUTIVE ASSISTANT
Office of the Archbishop 1155 Yonge St Toronto, ON M4T 1W2 Full time (35 hours per week) Level 11: $47,871 \xe2\x80\x93 $71,806 Overview:
The Office of the Archbishop is seeking a full time Senior Executive Assistant to assist the Archbishop by providing effective and efficient secretarial/administrative support. Responsibilities:

• Type or prepare for printing from hand-written form (or shorthand as required), daily correspondence, homilies, articles, speeches and reports as required.
• Type or prepare for printing all highly confidential material.
• Open and print incoming e-mails; type, print and send all outgoing e-mails from the Archbishop.
• Screen and direct incoming telephone calls.
• Arrange and coordinate appointments, invitations, reservations and travel schedules.
• Notify the Pontifical Master of Ceremonies, and update him as new liturgical invitations are accepted. Maintain and update a six-month Forward Planner. Advise the Director of Communications of events that require his/her attention. Schedule driver if needed.
• Communicate with the Regional Bishops\xe2\x80\x99 Offices and other Departments, relay messages and share information as necessary
• Greet all visitors hospitably; arrange for their comfort while visiting the Chancery Office. Set up for meetings (with coffee or lunches) and tidy up afterwards
• Open and sort incoming mail and prepare outgoing mail after photocopying.
• Maintain and update the files of the Archbishop\xe2\x80\x99s Office.
• Prepare Papal Audience requests and advise individuals of response received.
• Maintain petty cash.
• Complete special assignments, as requested, such as group luncheons or dinners, occasionally contact hotel staff, or other providers, for meeting rooms and catering.
• Prepare and distribute agenda for Episcopal Board.
• Prepare annual schedule of meetings for Episcopal Board and update when necessary.
• Other duties, as required

General Requirements:

• Post-secondary level education or equivalent experience.
• Superior verbal and written English communication skills.
• Seven to ten years of related experience.
• Understanding of the Catholic Church, its tenets and culture, and respect for its leadership and parish clergy.
• Interpersonal skills, tact and diplomacy for dealing with the general public, visitors, high-profile individuals, and staff.
• Excellent organizational skills.
• Ability to work independently with little direction.
• Confidentiality and maturity.
• A criminal background check will be required of the successful applicant

Those wishing to be considered should submit their resume and cover letter in MS Word or PDF format noting position number 2023-01 to: Stephanie Nargoz, Director, Human Resources. Deadline for receipt of applications is February 1, 2023. We thank all applicants, however, only those selected for an interview will be contacted. In compliance with the Accessibility for Ontarians with Disabilities Act (AODA), the Archdiocese of Toronto provides reasonable accommodations to individuals with disabilities. If contacted for an interview, applicants should make any accommodation needs known at that time. Job Type: Full-time Salary: $47,871.00-$71,806.00 per year Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

Work Location: One location Application deadline: 2023-02-01