Job Description

Date Posted: 02/24/2023
Req ID: 29901
Faculty/Division: Faculty of Arts & Science
Department: Faculty Registrar
Campus: St. George (Downtown Toronto)
Position Number: 00011194

Description:

About us:

The Faculty of Arts & Science is the heart of Canada\'s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Reporting to the Associate Director, Scheduling & Examinations, the Scheduling Officer is responsible for working closely with academic units to set the timetable for effective scheduling and room utilization. The incumbent is responsible for working closely with departments to gain a better understanding of their pedagogical and scheduling needs, collecting and analyzing classroom data and preparing statistical reports regarding enrollment trends and classroom utilization per academic session.

Your responsibilities will include:

• Probing for information to ensure that scheduling constraints are known
• Analyzing and documenting room requirements for course delivery
• Following rules and procedural instructions when packing exam materials based on course sections
• Keeping well-informed on University programs, policies and procedures
• Frequently responding to complaints and using informal negotiation skills to resolve exam related issues
• Serving as a resource on specific issues to a group of specialists

Essential Qualifications:

• Bachelor\'s Degree or acceptable combination of equivalent experience.
• Minimum four (4) years experience in a University or post-secondary environment,preferably in a Registrar\'s office.
• Experience with scheduling processes, manipulation of data, working with databases and statistical analysis is required
• Demonstrated experience meeting deadlines in a fast-paced, high volume environmen twith a focus on attention to detail
• Experience running queries, data management and data analysis
• Experience with SQL is required
• Accurate data entry and keyboarding skills
• Proven ability to deal effectively with intricate and varying tasks as well as adaptability tolearn and work with specialized software
• Ability to analyze data (classroom/seat utilization) and understand the data and results interms of resource needs is required
• Expertise in the use of MS Excel at an advanced level and experience with Student Information Systems, preferably ROSI is required.
• Excellent communication skills with the ability to informally negotiate to secure cooperation from a wide range of people who may be

To be successfulin this role you will be:

• Diplomatic
• Discerning
• Intuitive
• Patient
• Perceptive
• Tactful

Please note, this position is for a 1-year term.

Closing Date: 03/07/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $71,842 with an annual step progression to a maximum of $91,875. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: Kecha Holland

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

University of Toronto