Job Description

Main functions: Attend to visitors and inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and customers as per Standard Manufacturers Services Ltd’s ISO program, policies and procedures.

Duties:

• Prepare, key in, edit and proofread correspondence, invoices, reports and related material from email correspondence and handwritten copy.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL.
  • Answer and screen telephone and electronic enquiries and relay telephone calls and messages.
  • Schedule and confirm appointments and meetings for staff members.
  • Match pack lists with invoices.
  • Code accounts for payables.
  • Enter payables into the ERP system.
  • Greet visitors; determine the nature of business and direct visitors to the appropriate person.
• Provide administrative and clerical support to staff members.
• Order office supplies and maintains inventory.
• Maintain appointment diaries either manually or electronically.
• Maintain appearance of front reception area, boardroom and President’s office.
• Ensures knowledge of staff movements in and out of the organization.
• Answers inquiries from the public and customers.
• Support Standard Manufacturers Services LTD’s Lean initiative.
• Any other duties that may be assigned.

• 4 days a week, Monday to Thursday, 8 hours per day, starting at 8:00 am and 4:30 pm.
• Entitled to ½ hour of unpaid time for lunch.
• Administrative Assistants must be organized and must be able to coordinate with different departments.
• Must be able to work as part of a team.
• Frequently changing priorities.

• Completion of high school is required.
• Excellent computer skills.
• Excellent verbal/ written communication skills.
• Knowledge of Microsoft Office is a must.
• Adaptable to changing priorities.
• Able to meet deadlines.
• Must be friendly and energetic.