Job Description

OTT Financial Group is the parent organization of a group of financial services and investment companies. We leverage cutting-edge fintech innovations to bring excellent financial advice and best-in-class wealth management to our customers and business partners. Empowering 5,000+ merchants and hundreds of thousands of individual clients across Canada, we are the home to a wealth of expertise in forex and securities trading, mobile and cross-border payment, and investment fund management.
We are ambitious, results-focused, and forward-looking. At OTT, you’ll get numerous opportunities to learn and grow, alongside a cohort of talented people from diverse backgrounds and industries. Tackling business challenges in a collaborative and innovative environment, you’ll be encouraged to be your best self and make a meaningful impact.
We are looking for a full-time Receptionist to join our team at our Toronto headquarters.
Responsibilities:

• Greet and welcome visitors as soon as they arrive at the front desk
• Direct visitors to the appropriate person and office
• Prepare refreshments for meetings with clients/guests
• Present a positive and professional image of the office to all visitors, clients, inquiries, and other persons.
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable at all times
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mails/deliveries
• Offer administrative support across the organization, time permitting
• Manage meeting room bookings; update calendars and schedule meetings
• Manage publications and magazines in visitors waiting areas
• Maintain overall appearance of Reception and Member areas
• Perform other clerical receptionist duties such as filing, photocopying, faxing, scanning, etc.

Requirements:

• Proven skills, knowledge and work experience of customer contact or similar role
  
• Proficiency in Microsoft Office Suite including Word and Excel
• Demonstrated ability to work in a busy office
• Professional attitude and appearance
• Solid verbal communication skills and interpersonal skills; solid written skills would be a plus
• Ability to be resourceful and proactive when issues arise
• Highly efficient multitasking and time-management skills
• High school diploma; additional certification in Office Management is preferred
• Food & beverage experience is preferreed

We provide a comprehensive compensation package and a variety of opportunities for you to grow in a dynamic, collaborative, progressive, and high-performing team. Apply now to unleash your full potential.
We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.