Job Description

Habjan Brothers Law Office is a growing law firm proudly serving clients throughout Thunder Bay and Northwestern Ontario. We are dedicated to providing exceptional legal services with a commitment to integrity, professionalism, and client satisfaction. Our firm fosters a collaborative and supportive work environment where every team member plays a crucial role in our collective success.

We are seeking a motivated, detail-oriented, and personable Law Clerk to join our dynamic team. This unique hybrid role is centered on our real estate practice, while also serving as a key point of contact for our clients through some shared reception duties.

The ideal candidate will not only manage a high volume of real estate files from start to finish but will also be a welcoming face and voice of our firm. Furthermore, this position offers a fantastic opportunity for professional growth, with the potential to gain experience and provide support across a variety of our firm's other practice areas, including wills, estates, family and criminal law, if interested.

Key Responsibilities:

Real Estate (Primary Focus):

Manage residential and/or commercial real estate files independently from opening to closing. Draft and review legal documents, including Agreements of Purchase and Sale, transfers, charges, and closing documents. Conduct and review title searches, off-title searches, and writ searches. Communicate professionally with clients, real estate agents, mortgage brokers, and other law offices. Assist in properaing Statements of Account and trust ledger statements. Ensure all closing deadlines and conditions are met in a timely and efficient manner. Utilize legal software such as Teraview, Google G Suite, and Conveyancer/Unity.

Reception and Administrative Duties (Secondary Focus):

Greet clients and visitors in a warm, professional, and courteous manner. Answer and direct incoming phone calls, taking messages as required. Manage incoming and outgoing mail, email, and couriers. Schedule client appointments, manage calendars, and book boardrooms. Open new client files across various practice areas and perform conflict checks. Provide general administrative support, including filing, photocopying, and scanning.

Qualifications and Experience:

Law Clerk diploma or equivalent certification from a recognized institution is not required but strongly considered. Minimum of [e.g., 2+] years of experience as a Law Clerk, with a strong emphasis on residential real estate transactions in Ontario. Proficiency in Microsoft Office Suite (Word, Outlook, Excel) is essential. Hands-on experience with Teraview is highly desirable. Exceptional organizational skills and a high degree of accuracy and attention to detail. Excellent written and verbal communication skills. Strong client service orientation with a professional and friendly demeanor. Proven ability to manage multiple priorities, work under pressure, and meet deadlines. Ability to work effectively both independently and as part of a collaborative team.

What We Offer:

A competitive salary commensurate with experience. Opportunities for mentorship and professional development in diverse areas of law. A positive, collegial, and supportive work environment. A key role in a growing and respected community-focused firm. Assist real estate agents with daily administrative tasks, including scheduling appointments and managing calendars. Prepare and organize marketing materials for property listings, open houses, and promotional events. Maintain accurate records of property transactions and client interactions. Provide exceptional customer service by responding to inquiries from clients, vendors, and other stakeholders. Conduct market research to support property management and sales strategies. Coordinate property showings and assist with open house events. Facilitate communication between clients and agents, ensuring all parties are informed throughout the transaction process. Support negotiation efforts by gathering necessary documentation and information.

Experience

Proven administrative experience in a fast-paced environment; experience in real estate is a plus. Strong negotiation skills with the ability to advocate for clients effectively. Familiarity with marketing strategies and tools relevant to the real estate industry. Bilingual or multilingual capabilities are highly desirable to cater to diverse clientele. Excellent customer service skills with a focus on building lasting relationships. Strong communication skills, both written and verbal, ensuring clarity in all interactions. Exceptional organizational skills with the ability to manage multiple tasks simultaneously while maintaining attention to detail. Knowledge of property management processes is advantageous but not required. Join our team as a Real Estate Assistant and take the next step in your career while contributing to our success in the real estate market!
Job Type: Full-time

Pay: From $52,000.00 per year

Work Location: In person