Job Description

? Real Estate Organizational & Communications Specialist (North Vancouver)

Role: Real Estate Assistant (Office Administrator)

Roland Lewis, a Top North Vancouver Realtor within Royal LePage Sussex, is seeking a highly professional, dedicated, and exceptionally

organized

office assistant. This pivotal role requires someone who is not only a self-motivated professional but also an

expert communicator

capable of managing complex administrative and client-facing tasks with precision and polish.

Why Us?

We are a high-performing Real Estate Team with over 20 years of experience, holding an exceptional reputation within the industry and community. We pride ourselves on fostering an

upbeat, progressive, and professional work environment

specializing in North Shore and Vancouver Real Estate. Our office provides a dynamic, social atmosphere with significant opportunities for development and growth.

The Opportunity: Organization & Communication Excellence

In this role, you will be the central pillar of the team's operational efficiency and client interaction. You will be responsible for providing comprehensive administrative and marketing support, ensuring the flawless and

highly organized

execution of all team operations.

An ideal candidate will be mature, impeccably

detail-oriented

, and a proactive self-starter with genuinely

exceptional communication skills

and a positive, professional demeanour.

Key Organizational Responsibilities:

Flawless File Management:

Manage, organize, and maintain online files via Dropbox, ensuring all documentation is instantly accessible and secure.

Precision Scheduling:

Expertly manage multiple calendars and appointments, orchestrating complex schedules for listings, client meetings, and third-party services.

Streamlined Workflow:

Prepare and modify all Listing & Sales documents, ensuring completeness, accuracy, and timely submission to the Brokerage.

Logistical Coordination:

Arrange and manage all 3rd party services for new listings (Photography, Floor Plans, Video) with exceptional time management.
Core Communication Responsibilities:

Client & Realtor Liaison:

Serve as the primary, professional point of contact, managing incoming client requests and maintaining regular, tactful communication with fellow Realtors, clients, and suppliers.

Clear & Concise Correspondence:

Utilize

excellent writing and editing skills

to draft professional email correspondence, prepare marketing copy (digital and print), and manage offers.

Marketing Communication:

Communicate offers, listings, and open houses across various digital and print platforms (e.g., Mailchimp, social media) with a high degree of professionalism.

Document Preparation:

Prepare detailed listing and buyer tour packages that are articulate, visually professional, and informative.
The Right Candidate Must Possess:

Exceptional Organizational & Time Management Skills:

Proven ability to manage a high volume of work, prioritize effectively, and maintain accuracy in a fast-paced, rapidly changing environment.

Superior Communication Skills:

Articulate, professional, and adept at communicating effectively with clients, suppliers, and other agents.

Proactive Initiative:

The ability to anticipate needs, take initiative, and work independently while maintaining high standards of accountability. Min

1 Year Experience

working as an office assistant with references Honest, hardworking, trustworthy, and committed to a professional presentation. Driver's license and personal vehicle required.
Preferred Skill Sets:

Real Estate brokerage (or agent assistant) experience is a

great asset.

Highly Computer literate and familiar with the MAC IOS ecosystem. Experience with platforms like online newletters, Mailchimp, Paragon, Webforms, Dropbox, Docusign, Canva, Instagram, Facebook, You tube
Ready to bring your organizational talent and communication expertise to a top-tier team? We would love to hear from you.

Job Type: Full-time

Pay: $23.00-$26.00 per hour

Expected hours: 30 - 50 per week

Benefits:

Casual dress Company events Flexible schedule On-site parking Paid time off
Ability to commute/relocate:

North Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Application question(s):

A client calls, extremely upset because the closing documents they were supposed to receive 30 minutes ago haven't arrived. You check, and realize you forgot to hit 'send' on the email. What is your immediate, two-step response to the client?
Education:

Secondary School (required)
Experience:

Office Assistant : 1 year (required)
Language:

Fluent in English (required)
Location:

North Vancouver, BC (preferred)
Work Location: In person

Expected start date: 2023-03-01