Job Description

Company Overview:

Cedar and Stone Realty is a local property management and development company specializing in the acquisition, renovation, and operation of residential and commercial spaces. We pride ourselves on delivering high-quality, well-managed properties for our clients and tenants. As we continue to grow, we are looking for a detail-oriented, organized, and highly dependable Administrative Assistant to support our operations.

About the Role

Cedar and Stone is seeking a

Property Management & Administrative Assistant

who can work independently, stay organized, and follow through on tasks until they are fully completed. This is not just a basic administrative role -- we are looking for someone who can step in and take ownership of a wide range of

C, D, and E-level responsibilities

to support our growing property portfolio.

The ideal candidate will be highly organized, detail-oriented, and proactive. You'll be expected to manage not only documents and scheduling, but also play a hands-on role in property operations -- from coordinating turnovers and vendors to running supplies to properties. You will also take the lead in managing our property management software (

Breezeway

), ensuring it is kept accurate, up-to-date, and actively driving the efficiency of our team.

This is a role for someone who thrives on structure, loves checking things off a list, and takes pride in delivering accurate, on-time work.

Key Responsibilities

Administrative & Office Support

Manage and organize documents, spreadsheets, and shared drives in

Google Workspace

Track, schedule, and follow up on ongoing projects to ensure deadlines are met Draft, edit, and send professional emails and correspondence Maintain calendars and schedule appointments, meetings, and site visits Organize digital and physical filing systems Prepare simple reports and summaries from data provided Handle other administrative duties as assigned

Property Management Support

Assist with

Airbnb turnover operations

, including: Preparing and organizing turnover kits (linens, toiletries, supplies) Delivering kits or supplies to properties as needed Assisting with laundry and linen management to ensure properties are guest-ready Support property operations with tasks such as: Guest or tenant communications Preparing lease documents and tenant communications Updating property and maintenance records Coordinating with vendors, contractors, and service providers Performing light on-site support tasks (supply restocking, inspections, errands)

Software & Systems Ownership

Serve as the

primary administrator of Breezeway property management software

Input, track, and oversee work orders, turnovers, and task assignments in Breezeway Monitor and follow up on completion of tasks by cleaners, contractors, and team members Generate reports from Breezeway to update management on turnovers, property performance, and outstanding work Ensure property data is accurate, up-to-date, and being used to streamline operations

Delegated Responsibilities

Take ownership of recurring operational tasks (e.g., turnover scheduling, supply organization, vendor follow-up) so management can focus on strategy Anticipate needs and proactively resolve smaller operational issues before they reach management Act as a liaison between management, service partners, and team members to keep operations running smoothly

What We're Looking For

Proven administrative or office experience (

property management or real estate experience is a strong asset

) Strong organizational skills with the ability to prioritize tasks and follow through until completion Proficiency with

Google Workspace

(Docs, Sheets, Calendar, Drive, Gmail) Excellent written and verbal communication skills Ability to work independently without constant supervision Attention to detail and accuracy in all work Proactive, problem-solving mindset -- able to find solutions and anticipate needs Comfortable handling confidential information Valid driver's license and reliable transportation (to support property visits and supply runs)

What We Offer

A role with independence and ownership in a growing local business The chance to make a

real impact

in how our property portfolio is managed and operated Variety in your day-to-day work -- no two days are the same Flexible, supportive work environment with potential for growth The opportunity to help shape and improve our operational systems (including Breezeway) as the company expands
Job Type: Full-time

Pay: $23.00-$26.00 per hour

Benefits:

Casual dress Company pension Dental care Disability insurance Employee assistance program Extended health care Life insurance Mileage reimbursement On-site parking Paid time off RRSP match Vision care
Work Location: In person