Job Description

Title

:

Payroll Supervisor

Reports To:

Director Total Rewards

Location:

Burnaby, BC

Core Competencies

Customer Focus Communication Team Work Time Management Adaptability / Flexibility Decision Making and Judgment Creative and Innovative Thinking Planning and Organizing Problem Solving Result Focus Accountability and Dependability Ethics and Integrity Leadership Coaching and Mentoring Staff Management Enforcing Laws, Rules and Regulations Mathematical Reasoning

Job Duties

Supervise the day-to-day payroll processing for all Canada, US and global employees while ensuring accuracy and timeliness. Review, verify, and approve payroll transactions, adjustments, and reports. Maintain payroll records in accordance with company policies and legal requirements. Reconcile payroll accounts and resolve discrepancies. Compile data from a wide variety of sources (e.g. time sheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of analyzing issues, ensuring compliance with mandated requirements, and/or monitoring program components. Verify a variety of payroll related information (e.g. time sheets, direct deposits, wage attachments, benefits, etc.) for the purpose of ensuring accurate distribution of funds and payroll. Assist in the processing of bi-weekly payroll for salaried and hourly employees Compile payroll data such as garnishments, vacation time, insurance and other deductions. Extract timesheets and review work hours for completeness and accuracy. Ensure accurate processing of sick pay, benefits and vacation payouts. Maintain employee profiles, ensuring that they are up to date. Ensure payroll processes comply with federal, provincial/state, and local laws. Prepare and submit statutory filings such as tax remittances, year-end reports (e.g., T4, W-2, etc.), and other compliance documents. Stay current on changes to payroll legislation and regulations. Lead, mentor, and train payroll team members, fostering a culture of accuracy, confidentiality, and service excellence. Collaborate with HR, Finance, and other departments to ensure employee data accuracy. Respond to employee and government agency inquiries on a timely basis regarding pay, deductions, and payroll policies. Identify opportunities to streamline payroll processes and improve system efficiencies. Participate in system upgrades, testing, and implementation of payroll software. Develop and maintain payroll policies, procedures, and documentation. Adhere to all policies and follow established procedures. Participate in required meetings providing input and recommendations. Perform other duties as assigned.

Requirements

A bachelor's degree in a field such as Business Administration, Human Resources, or Accounting. PCP or PLP designation preferred. Minimum of 5-7 years of working experience, a combination of Business and Human Resource Management experience an asset. 2-4 years of Human Resources/Payroll & Benefits experience in a management role required. Proven ability to build strong working relationships, internal and external to the organization. Strong knowledge of payroll systems, internal controls, and management. Advanced proficiency with UKG payroll programs and applications. Experience in managing the processing of salaries, bonuses, commissions, and other forms of compensation. Knowledge of audits, income tax forms, health benefits programs, sick pay and retirement plans Good knowledge of accounting, journal entries or bookkeeping experience. Ability to prepare ad hoc reports using Microsoft Excel. A flexible team player with a proven ability to work successfully in a large organization Strong presentation and facilitation skills. Well developed coaching and leadership skills, both on a formal and informal basis. Creative, forward thinker. Data analysis skills required. Basic research skills required. Demonstrated knowledge of change management. Ability to develop and implement strategies. Effective communication skills with individuals at all levels of the organization. Able to deal with people sensitively, tactfully, diplomatically, and professionally at all times. Able to work efficiently as a part of a team as well as independently. Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required. Bilingual in French is an asset Excellent time and project management skills. Attention to detail in all areas of work. Strong problem identification and problem resolution skills. Ability to interpret and implement company policies and procedures. Motivated individual with proven initiative. Professional appearance and manners.

Working Conditions

Travel may be required. Overtime as required. * Ability to attend and conduct presentations.