Job Description

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.




Learn more about our recruitment process.

Job Requisition ID:

2025-01013

Time Type:

Full time

Employee Group:

Staff

Job Category:

Advancement and Alumni Engagement

Employment Type:

Temporary

Department:

Faculty of Engineering - Dean of Engineering Office - Outreach Coordination

Hiring Range:

$55,062.53 - $68,828.17

Posting Information:

This contract goes until December 7, 2026

Internal deadline to apply is December 18th at 11:59 PM

Salary for this role ranges from $55,062.54

to $82,466.66

USG 6 to 8 based on the candidates skills and experience.

This role is contingent of funding

:

Primary Purpose

The Outreach Coordinator (OC), Engineering Outreach, is responsible for the development and delivery of programs aimed at elementary, secondary, post-secondary school audiences that fulfill the Faculty's outreach mandate. The OC will also aid and interact with other like-minded groups as directed by Engineering Outreach's Senior Manager, and the Faculty of Engineering's Associate Dean of Outreach Equity, and Diversity.

Key Accountabilities

Program Coordination

Responsible for the planning, implementation, and evaluation of Engineering Outreach programs under assigned portfolios (see program's listed below).


Develop and grow accessible programming for all youth through partnership with school boards, community organizations and donors under direction of the Senior Manager, Engineering Outreach


Responsible for the hiring, training, supervision, performance management and discipline of co-op and casual staff; liaising with Senior Manager, Engineering Outreach, and UW HR as needed.


Develop co-op and casual staff training initiatives to ensure effective orientation, team building, ongoing develop and potential retention of staff


Prepare content and schedule for programs. Programming must be appropriate for audience. Examples of programming include aligning goals with community groups, creating offerings for youth on campus, reaching students who otherwise would not have STEM learning opportunities


Liaise with other Outreach Coordinator's on activities and manpower to support program development and delivery


In consultation with Senior Manager, ensure that adequate supervision is provided; this may include hiring and solicitation of previous staff


Collaborate with Engineering Outreach team on training and supervision of staff and/or volunteers in a manner appropriate for the event


Document programs and events (e.g., testimonials, photos, evaluation) and report on outcomes for future improvement


Setup and oversee registration of programs in WCMS and other registration systems (e.g., CampBrain)


Communicate with internal stakeholders to fulfill programming requirements and meet Faculty's mandate (e.g., arranging tours of research labs, presentations by staff/faculty on campus, guest speakers, and hands-on activities)


Maintain awareness of research / new technologies that could impact programs


Develop and use tools to assess success of program activities. Assessment may be used to share success with other programs through papers and conferences


Ensure the safety of all program participants and staff


Maintain program/event budgets and cost tracking, ensure alignment with unique specifications as outlined by program supporters


As some travel may be required, available for weeklong (day/night) trip to a location outside Waterloo for (transportation and housing provided for overnight trips ONLY)


Examples of programs that will be organized and delivered by the Outreach Coordinator's include:


- Engineering Science Quest (ESQ) programs: camps, clubs, and events


- Catalyst programs: conferences and camps


- Community group programs: Women in Engineering, STEMpowered for Black students and programs for Indigenous students


- Non-profit programming: workshops, events, and clubs


- School board programming: workshops and events


- Other programs as directed by Senior Manager, Engineering Outreach

Promotion and Communication of Programs

Advertise and promote programs through Outreach's website, printed media, social media, and other means


Oversee the compilation and distribution of program newsletters


Communicate with program and event stakeholders before/during/after the program as appropriate. This includes answering questions about programs and registration process, preparing information packages, and performing post event/program surveys


Communicate with external stakeholders (i.e., school boards, community partners) to find best way to promote programs and understand the needs of the audience


Communicate and promote work with other local (i.e., staff, faculty, community partners) and national stakeholders (i.e., Actua)


Support the preparation of and delivery of reports for funders, partners, and other interest groups

Other Accountabilities

Work in collaboration with other Outreach Coordinator(s) in planning and delivery of programming outside of assigned project leads


Hiring and supervision of short-term (i.e., co-op, casual hires) staff


Support and development of shared office resources, such as Google Apps information sharing portal and support technology


Support graduates / undergraduates with coordination and running of their events as directed by Senior Manager


Office wide administrative tasks as assigned (i.e., email management, newsletter drafting)


Special task/projects as assigned by Senior Manager

Required Qualifications

Education

Undergraduate degree in STEM field, or equivalent education and related experience

Experience

Leadership experience in a classroom, camp, or equivalent environment


Experience with development and/or delivery of STEM activities


Experience with Google Applications and Microsoft Office for sharing of knowledge across platforms


Experience with equity deserving groups, including, but not limited to, Black, Indigenous, girls/women, low socioeconomic status, and those with accessibility needs


Lived Experience: A primary focus of Engineering Outreach programming is to reach equity deserving groups who have been historically underrepresented in STEM fields; these equity deserving groups include Black students, Indigenous students, girls and non-binary Youth, persons with disabilities, racialized communities and those facing socioeconomic disadvantages. Candidates with lived experiences in one or more of these communities are encouraged to apply for the position

Knowledge/Skills/Abilities

Strong time management and planning skills


Demonstrated ability working with teams composed of diverse audiences (e.g., age, gender, culture)


Strong communication skills and ability to clearly articulate plans with both internal and external stakeholders


Problem solving skills and comfortable coming up with new and creative solutions to problems


Motivated to recognize gaps and strive to find areas for improvement within Team's operations

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is coordinated within the Office of Indigenous Relations.




The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Metis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.




Positions are open to qualified candidates who are legally entitled to work in Canada.




The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.