Job Description

Job Details / Responsibilities:

• Negotiate with suppliers

• Ensure Purchase Orders placed with vendors are accurate: pricing, delivery dates, quantities and additional charges such as freight are correct.
• Create purchase orders for all companies including logging all in appropriate system company per company procedures as work load varies from time to time some specific projects purchasing responsibilities will be assigned to you.
• Work with internal and external stakeholders to resolve discrepancies in price, quantity and delivery dates
• Update receiving appointments for product delivery
• Create and maintain price contracts and purchasing info records
• Follow up on and resolve past due purchase orders
• Place order of products as per sales and ensure timely delivery of the products
• Entering of credit card receipts
• Monitor stock levels and identify purchasing needs
• Develops and sends out quotations for specified categories of products
• Meetings Management as required
• Performs follow-up of sent quotes and turns them into orders while meeting financial commitments.
• Visitor control as required sign in/out
• Research potential vendors
• Efficiently follow up with suppliers, as needed, to confirm or alter orders
• Coordinate with IT on items such as hardware inventory as needed
• Track orders and ensure timely delivery
• Ensure Procore files are maintained
• Update internal databases with order details (dates, vendors, quantities, discounts, etc.)
• Evaluate offers from vendors and negotiate better prices
• Prepare cost analysis

• Monitor Attendance in office/shop
• Maintain updated records of invoices and contracts
• Follow up with suppliers as needed, to confirm or change orders
• Communicate with warehouse staff to ensure all products arrive in good condition and verify PO with packing slip
• Resolve PO and Invoice discrepancy

• Maintain office supplies
• Transfer materials/tools/equipment from warehouse to job site
• Enter sheet metal usage
• Enter requests for deliveries/disposals/rentals
• Regular audit of inventory as well as Lead the year end inventory count team

• Organize Packing Slips

• Other duties as assigned