Job Description

Office Manager & Bookkeeper

The Opportunity:

Canadian Industrial Pumps ("CI Pumps") is eagerly seeking a highly organized and proactive Office Manager & Bookkeeper to oversee the daily operations of our office. The ideal candidate will possess strong organizational management skills, exceptional phone etiquette, and a comprehensive understanding of sales dynamics. This role requires a combination of clerical expertise and financial knowledge to ensure the smooth functioning of our office environment. This pivotal role will play a key part in the operational efficiency & financial integrity of our Company.

About Canadian Industrial Pumps:

Founded in 2000, CI Pumps is a leading value-added distributor of industrial pumps in Western Canada. The company has deep experience providing technical engineering and consulting services for pumps and pump systems in industries including mining, infrastructure, water & wastewater, oil and gas, pulp & paper, and construction. CI Pumps has a full service and repair shop for a wide variety of pumps.

Why work for us? CI Pumps is an established business on a robust growth trajectory with a small, close-knit team, offering significant opportunities for driven individuals.

What We're Looking For:

Known for taking initiative, staying focused, and finding practical solutions to everyday challenges. Exceptionally organized, detail-oriented, and committed to high standards in all aspects of your work. Comfortable working independently and contributing positively to a team environment. Experienced in office management or administrative roles, with a proactive approach to keeping things running smoothly. Skilled in bookkeeping & basic accounting functions, with accuracy and reliability. Proficient in Sage 50 or similar ERP/accounting systems. Tech-savvy with strong working knowledge of Microsoft Office. Clear and professional communicator, both in writing and in person. Trusted to handle sensitive information with discretion and integrity.

Office Management Responsibilities:

Organize and maintain the office for optimal functionality to ensure efficient workflow within the team, including helping to prepare sales quotes, orders, invoices, packing slips, purchase orders, coordinate freight & logistics, and more. Handle reception duties including phone management and caller direction. Oversee company files and records, ensuring accuracy and completeness. Ensure compliance with company policies and procedures while fostering a positive workplace culture. Coordinate customer orders for shipment & manage incoming supplier shipments including physical shipping & receiving duties. Inventory management for pumps, pump parts, and shop & office supplies. Independent involvement in pump parts quoting & sales overtime.

Financial Responsibilities:

Manage the company's financial records and transactions: customer invoices, purchase orders, supplier invoices, accounts payable, and accounts receivable. Oversees the company's accounts payable and accounts receivable functions. Process biweekly payables to suppliers and employee expenses. Handle monthly government remittances, including GST and PST. Monthly inventory counts. Complete month end financials to close books.

Position Details:

Work Location: all work will be at CI Pumps' office in Surrey Work Hours: 8:00 am to 4:30 pm from Monday to Friday Number of Positions: 1 Job Type: Permanent, Full-Time Compensation: salary will be commensurate with experience, education and certifications; range of $25 - $35 per hour (negotiable based on experience). Employees are eligible for benefits after the 3-month probationary period. Start Date: immediate start available. Work Authorization: must be legally able to work in Canada.

How To Apply:

We are excited to welcome a new team member to the CI Pumps family and look forward to reviewing your application! To apply, please submit your cover letter and resume by email to resumes@cipumps.com or visit us in person between 8:00 am and 4:00 pm at our offices located at #103 - 6448 148th Street, Surrey, BC. Your interest in joining our growing team is highly valued, and we can't wait to learn more about how your skills and experience align with the exciting opportunities at CI Pumps.

Job Type: Full-time

Pay: $25.00-$35.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Schedule:

8 hour shift Monday to Friday
Application question(s):

Can you describe a time when you took the initiative to solve a problem or take on a task outside of your usual responsibilities? How did you approach it, and what was the result? Tell us about a project where attention to detail was critical. How did you manage to stay organized and ensure everything was completed accurately and to a high standard? Share an example of a time you worked closely with a team to achieve a goal. How did you contribute to the team's success, and how did you handle communication to ensure smooth collaboration?
Work Location: In person