Job Description

Position: Remote Office Manager & Bookkeeper Work Schedule: Part-Time (100-120 hours/month)

Are you a seasoned Office Manager or Bookkeeper with 10+ years of experience looking for a flexible, fully remote role in a thriving and supportive company? Join my client's growing business, where you'll play a vital role in ensuring our operations run seamlessly while contributing to a positive and collaborative work culture.

About the Role The Office Manager & Bookkeeper plays a crucial role in supporting the daily operations and financial systems of our client's virtual office. This remote, part-time position requires approximately 100-120 hours per month. To ensure optimal team alignment, candidates should be located within one time zone of Eastern Time.

Key Responsibilities

Administrative Support:

Assist the CEO and General Manager with various administrative tasks. Manage the virtual office, ensuring smooth company operations. Communicate effectively with staff and clients, both verbally and in writing. Address staff inquiries and provide tech-related assistance.

Client and Staff Support:

Set up and onboard new clients using our contracting system. Support the recruitment process and assist with onboarding/offboarding staff Maintain the company's shared drive in line with established naming conventions.

CRM and Finance Management:

Maintain and update the CRM system and client prospect lists. Create, send, and track client invoices. Process accounts payable, receivable, payroll, and expenses (entry, reconciliation, and source deductions). Reconcile bank and credit card accounts. Process daily cash receipts, prepare cheques, and handle payments. Enter financial transactions, post journal entries, and make adjustments, if required. Receive vendor bills, enter them into QuickBooks Online (QBO), and manage monthly payments. Ensure accuracy in financial records, including reconciling accounts, verifying transactions, and maintaining up-to-date documentation. Assist with audit preparation.

Qualifications and Skills

A university degree or college diploma.

Proficiency in Microsoft Outlook, Excel, and Word. 5+ years of full-cycle bookkeeping experience. Expertise with QuickBooks Online Expertise with payment processing tools (e.g., Plooto, Veem, Dext). Highly organized, detail-oriented, and capable of meeting deadlines. Exceptional interpersonal and communication skills. A self-starter with professionalism, integrity, and a strong work ethic. CPA designation (an asset but not required). Bonus skills: Social media experience, blogging, or knowledge of AI tools like ChatGPT.

What We Offer

Competitive hourly rate aligning with experience and skills. A fully remote position with flexible hours. An opportunity to join a growing business with a positive, team-focused environment. A chance to make a meaningful impact by bringing your expertise to a dynamic role
If you're ready to bring your experience and skills to a supportive, growing company, we'd love to hear from you!

Job Type: Part-time

Schedule:

Monday to Friday
Application question(s):

While this role is remote, there is a requirement to be available for period meetings or to coordinate and host a team event. Are you able to attend occasional meetings or events in the GTA?
Experience:

Office management: 10 years (required) QuickBooks: 10 years (required) Bookkeeping: 10 years (required)
Work Location: Remote

Application deadline: 2025-07-31