Job Description

Job Summary

We are seeking a highly organized, detail-oriented

Office Administrator

to support our daily operations within a fast-paced construction and property management environment. The ideal candidate is proactive, reliable, maintains

strong professional office mannerisms

, and can manage multiple priorities while working well under pressure.

Office Administration Duties

Oversee daily office operations to ensure a smooth and efficient workspace Answer phone calls, emails, and general inquiries with a professional and courteous demeanor Prepare, organize, and maintain both digital and physical filing systems Draft, edit, and format documents, letters, contracts, and reports Coordinate schedules, meetings, and appointments for management Manage office supplies, inventory, and vendor relationships Assist with basic bookkeeping tasks, data entry, and record-keeping Support management with various administrative tasks as needed

Construction & Property Management Support Duties

Assist with tenant communication and respond to inquiries professionally Prepare lease agreements, renewals, notices, and property files Maintain accurate records for properties, inspections, and compliance documents Coordinate maintenance requests and communicate with contractors Track invoices, expenses, and project-related documentation Assist with rent collection processing and monthly reporting Schedule site visits, inspections, contractor meetings, and service appointments Support construction project coordination by organizing documents, tracking deadlines, and ensuring timely follow-ups

Experience

Previous administrative experience (construction or property management experience is a strong asset) Ability to work in a fast-paced environment and remain calm under pressure

Strong professional communication and office mannerisms

Excellent written and verbal communication skills Strong organizational and multitasking abilities Proficiency in Microsoft Office, Google Workspace, and other digital tools Ability to work independently while maintaining confidentiality High attention to detail and strong problem-solving abilities
If you are a motivated individual who thrives in a dynamic environment and is eager to support both office and partially field operations, we'd love to hear from you.

Please apply by sending in your resumes to accounting@theluxorgroup.ca.

Job Type: Full-time

Pay: From $40,000.00 per year

Work Location: In person