Job Description

Job Title: Office Admin / Bookkeeper

Company: Pizzaiolo - The Pizza Maker's Pizza

Location: Mississauga

Job Type: Full-Time on site

About Pizzaiolo

At Pizzaiolo, we're passionate about crafting authentic, high-quality pizza with real ingredients and a focus on community. As we continue our exciting growth journey, we're looking for a detailed oriented person to join our team.

Job Summary

We are seeking a highly organized Office Admin / Bookkeeper to support the brand in managing day-to-day financial operations, answering phones, and coordinating vendors. This position is essential in ensuring the timely and accurate processing of recurring financial activities, lease-related transactions, purchase order billing, and bookkeeping responsibilities across multiple business units, including corporate-owned stores and franchise operations.

Key Responsibilities

Administrative Support

Serve as the first point of contact for head office inquiries (phone, email, visitors) Manage general office communications, mail, and supplies Maintain organized filing systems (digital and physical) for contracts, invoices, and operational documents Schedule and coordinate meetings, prepare agendas, and record minutes
Financial & Reporting Support

Assist with invoice processing, purchase orders, and basic bookkeeping Support monthly reporting cycles (e.g., franchise royalties, rent summaries, and vendor payments) Track and reconcile receipts, mileage, and expense reports for office and field staff
Operational Coordination

Coordinate with franchisees and field managers for compliance document submissions Maintain databases of franchise contacts, store information, and vendor directories Assist with the preparation and formatting of reports, presentations, and internal memos Support onboarding processes for new hires, including setup of office tools and access
Project & Departmental Support

Provide administrative support to operations, marketing, IT, and real estate teams Assist with scheduling and logistics for new store openings, training sessions, and company events Maintain key office systems (supply inventory, equipment tracking, digital filing) Support executive team with travel planning and calendar management as required
General Accounting Duties

Support the head office team with daily accounting activities such as data entry, reconciliations, and financial reporting Maintain accurate and up-to-date records in accounting systems Assist with ad hoc projects and reporting as required
Qualifications:

Diploma or degree in Accounting, Bookkeeping, or a related field 1-3 years of experience in a bookkeeping or junior accounting role Strong attention to detail and excellent organizational skills Experience with lease accounting or real estate accounting is an asset Proficiency in accounting software and Microsoft Excel Ability to manage multiple tasks in a fast-paced environment Strong communication and teamwork skills
Preferred Experience:

Familiarity with retail, franchise, or hospitality industries Understanding of intercompany transactions and purchase order systems
Job Type: Full-time

Experience:

bookkeeping or junior accounting role: 1 year (preferred)
Work Location: In person