Job Description

We are seeking a dedicated Medical Office Administrator & Medical Proofreader to support the operations of our client - an OHIP and medical-legal practice that specializes in assessing individuals with injuries and disabilities with team of specialists providing high-quality reports. This role requires a detail-oriented professional with strong organizational and proofreading skills who can work independently and adapt quickly to their systems.Key Responsibilities
Administrative & Office Management:

• Open and set up the office daily.
• Greet and assist claimants, families, and interpreters upon arrival.
• Schedule OHIP and medical-legal assessments, liaise with referral sources, and coordinate meetings.
• Maintain office cleanliness and manage laundry, recycling, and general sanitation.

Calendar & Document Management:

• Manage appointment scheduling and maintain an organized calendar with reminders.
• Verify the accuracy of the index to medical briefs.
• Prepare and finalize medical-legal report templates before submission.
• Ensure all reports are formatted correctly and meet the highest quality standards.

Medical Proofreading & Quality Assurance:

• Edit medical-legal reports for grammar, syntax, formatting issues, and factual consistency.
• Cross-check reports against medical files to ensure accuracy and completeness.

Financial & Billing Tasks:

• Manage banking, invoicing, and overdue payment tracking.
• Submit OHIP billing sheets to billing agent and track payments.
• Process auto insurance documentation, including OCF-18 and OCF-21 forms via HCAI.

Medical Support:

• Assist specialists with in-office procedures such as injections, if needed.

Qualifications & Skills

• Education: College diploma or bachelor's degree required.
• Experience: Previous experience in a medical or legal administrative role preferred.
• Technical Skills: Proficiency in MS Word, Excel, Adobe Pro, Box, and Google Calendar.
• Communication: Strong English reading, writing, and verbal skills.
• Organizational Skills: Ability to manage multiple tasks independently with minimal supervision.
• Attention to Detail: Excellent proofreading, analytical, and critical thinking skills.
• Medical Knowledge: Familiarity with medical terminology and patient confidentiality regulations is an asset.
• Professionalism: Positive, cheerful attitude with a commitment to high-quality work.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.xc2xa9 2025 Robert Half. By clicking Apply Now, you're agreeing to Robert Half's Terms of Use.Robert HalfRobert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,...

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