Job Description

Position Summary

The HR & Payroll Coordinator supports the Human Resources function by managing end-to-end recruitment and assisting with accurate and timely payroll processing. This role ensures compliance with employment legislation, maintains employee records, and contributes to positive employee relations in a manufacturing environment.

Key Responsibilities

Recruitment & Onboarding

Coordinate full-cycle recruitment for hourly and salaried roles, including job postings, resume screening, interviews, and reference checks. Collaborate with other departments to understand the hiring needs and timelines. Prepare and issue offer letters, new hire documentation, and onboarding schedules. Facilitate new hire orientations and ensure completion of all training and documentation (AODA, WHMIS, GMP, etc.). Maintain accurate recruitment metrics and applicant tracking records.
Payroll Administration

Process biweekly payroll accurately and on time for all employees in compliance with Ontario ESA and CRA requirements. Maintain employee payroll data, including new hires, terminations, pay adjustments, and Group Benefit deductions. Verify hours worked through timekeeping systems and follow up on discrepancies. Generate and distribute pay statements and year-end tax forms (T4s). Liaise with payroll providers and respond to employee inquiries regarding pay and deductions.
HR Administration & Support

Maintain confidential personnel files, training records, and HR databases. Support benefit administration (enrollments, changes, and terminations). Assist with attendance tracking, vacation accruals, and other HR reports as required. Contribute to HR projects, audits, and compliance initiatives; and other tasks assigned. Support a positive and compliant workplace culture aligned with company values and policies.
Qualifications

Post-secondary education in Human Resources, Business Administration, or related fields. 2-3 years of HR and/or payroll experience, preferably in a manufacturing or industrial setting. Working knowledge of the Ontario Employment Standards Act (ESA) and related HR legislation. Experience using QuickBooks Online for payroll processing, and other payroll systems. Proficient in Microsoft Office 365 (Word, Excel, SharePoint, Outlook). Strong attention to detail, confidentiality, and organizational skills. Effective communication and interpersonal abilities across all levels of the organization.
Work Conditions

Office-based role with regular presence on the production floor for HR support and onboarding. Standard business hours with occasional flexibility required for shift recruitment or payroll deadlines.
Job Types: Full-time, Permanent

Pay: $50,000.00-$65,000.00 per year

Benefits:

Casual dress Company events Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Experience:

QuickBooks: 2 years (preferred) Payroll: 2 years (preferred) Recruitment: 2 years (preferred)
Work Location: In person