Job Description

Regular/Temporary

Temporary

Job Title

HR Advisor - Workforce Data Administration - Hybrid

Job ID

71904

Location

Central Campus

Open Date

09/09/2025

Job Type

Limited Term (>12 months)

Close Date

09/17/2025

Employee Group

TMG

Favorite Job

Department

HR Payroll & Data Management

Salary Grade/Band

Band I

Salary Range

$64179.00 - $89462.00 (annual)

Contract Duration

12.2 Months

Hours per Week

35

Posting Details

HR Mission:

McMaster University's Human Resources strives to cultivate a community in which every employee's experience is that of acceptance, inclusion, belonging, and meaningful connection with the University's mission and institutional priorities by Championing our University People and Culture: Collaborating with our University and Community Partners; Advancing Service Delivery and Operational Excellence; and Promoting Learning, Development and a Growth Mindset.


McMaster University is multi-faceted with multiple locations and constituencies. As a result, Human Resources support and services have developed over time to meet a spectrum of partner needs. The HR team consists of functional units such as HR Operations (Payroll and Data Management, HR Client Services, HR Systems Strategy, Reporting and Analytics), Talent, Equity & Development, Total Compensation, Employee & Labour Relations, and Employee Health, Safety & Wellness, who enable the delivery of comprehensive Human Resources programs and services in collaboration with leaders, HR area offices and HR practitioners across our community.

About the Position

Reporting to the Program Manager, Workforce Data Administration, and working under the leadership of the Senior Manager, Payroll Services, Taxation and Data Compliance, the

Human Resources Advisor-Workforce Data Administration

willprovide a full range of support services, with a distinct emphasis on HR data processing and administrative support, continuous improvement, data management and compliance. The HR Advisor-Workforce Data Administration will work closely with our HR partners, department administrators, as well as employees within their assigned portfolio to ensure delivery of service excellence.


Utilizing a customer-focused approach to human resources, the HR Advisor-Workforce Data Administration works both independently and collaboratively to provide a broad range of services including general payroll inquiries, payment and corrections processing, leave of absence processing and administration support, in addition to actively participating in HRIS and business process enhancements and new initiative launches.


The role requires

exceptional attention to detail

and the ability to change direction quickly as the volume and complexity is high while the importance of accurate data processing and answering client inquiries is a top priority. The HR Advisor-Workforce Data Administration will ensure accuracy of all records within their portfolio through the maintenance of a structured audit process, and by conducting regular systems and reporting reviews to ensure data integrity.


The HR Advisor-Workforce Data Administration is responsible for:

Ensuring the accuracy of employee data setup which includes processing of hiring paperwork, appropriate taxation forms, direct deposit enrolment, change and pay cancellations Coordinating payroll administration by ensuring timely and accurate pay processing in accordance with National Payroll Institute, Employment Standards, Canada Revenue Agency, various collective agreements, and University policies. Consideration of tax implications when processing payments including retiring allowances, special premium payments, scholarship payments, and other miscellaneous payments Administering the benefits for employees and retirees which include more than forty-five individual benefit plans. Details include determining eligibility, enrolment, entitlement inquiries and implementation of changes to the individual's personal circumstances. Processing all approved leaves and administering the benefit, salary, and pension/RRSP options of each in accordance with the applicable collective agreement, McMaster University Faculty Association (MUFA) handbook, Pension Plan texts, and Employment Standards Act. Supporting the administration of the McMaster University retirement plans, specifically three defined benefit pension plans and a Group RRSP Plan. Providing coaching and support to new and current administrators regarding payroll administration and special premium payments. Providing general HR support with emphasis on achieving HR operational excellence standards set forth from HR Operations and improving HR standard operating procedures/ employee relations and engagement through best practices. Provide support and guidance to employees on payroll related matters.

What we are looking for

To be

successful

in this role, you must have a passion for payroll data management, audit processing, and continuous improvement initiatives. You are a top performer in your current role with a proven track record of:

High data accuracy and attention to detail Proven time management, multi-tasking, and prioritization skills to meet specific deadlines Sound analytical and problem-solving skills with an ability to resolve complex situations in a diplomatic manner. Being a highly motivated self-initiator who is results driven and able to demonstrate creativity and sound judgement in a fast-paced environment Working effectively in a team environment Embodying McMaster's core leadership capabilities: Taking a Strategic Approach, Communication and Collaboration, Developing People, Driving Results, Championing Change and Innovation and Investing in Relationships

The

preferred candidate

has at least

2 years

progressively responsible human resources experience with HRIS job data/workforce systems, and payroll/benefits administration. You have a university degree with a focus in Business Administration/Human Resources, in addition to:

Practical knowledge of human resources administration, payroll best practices, data management and audit processes Experience working with HRIS/Payroll systems, working knowledge of Peoplesoft is preferable Certified Human Resources Professional Designation (CHRP) is an asset Payroll Compliance Professional (PCP) Designation is an asset Proficient computer literacy with MS Office applications (Word, Excel) Experience in a unionized environment is an asset

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the "Dish With One Spoon" wampum agreement.


The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.


The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Metis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.


As part of McMaster's commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.


Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or Faculty of Health Sciences HR Office at ext. 22207, or School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Hybrid Work Language

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.