Job Description

Friends of Ruby We are committed to creating welcoming and safer spaces uniquely designed to help build community, emotional well-being, and confidence. We distinguish ourselves by delivering an integrated transitional housing model to support youth towards independent living, impactful counselling modalities and therapeutic groups, social activities and practical supports that address multiple aspects of a youth’s life (e.g., health, education, employment).
Our services and programs are informed by 2SLGBTQIA+youth, grounded in evidence and research, and led and facilitated by 2SLGBTQIA+ individuals. Our staff reflects the diversity of the youth we serve and are skilled in supporting youth towards independence and well-being. Ultimately, we want to help create a Canada where all 2SLGBTQIA+ youth are validated, included, and empowered to lead healthier lives.
Position Summary Reporting to the Director of Finance and Business Operations, this position’s primary responsibility is ensuring organizational effectiveness in the financial and accounting functions.
The Finance Manager will manage the organization’s finance function creating organizational program budgets in collaboration with the Director of Finance and Business Operations and the key members of the Leadership team. This role will be responsible for the full cycle of accounting, budgets performance, forecasts, and reports on a monthly, quarterly and annual basis.
This position has a strong focus on financial analysis and insights, business modelling to support decision making and analysis of actuals against funds to identify gaps and opportunities including variance analysis, trend analysis and short-term forecasting (1-2 years).
Duties and responsibilities
Day-to-day accounting

• Responsible for all day-to-day accounting functions including AP (invoices, expense reports, credit cards) and revenue (donations, house rentals, other events)
• Manage the banking relationship and requirements for the organization; Make all bank deposits including donations, housing rentals, petty cash, cheques deposits.
• Reconcile accurate and timely bi-weekly payroll runs for all employees and prepare payroll journal entries
• Assist the Director of Finance with the administration of the group benefits and pension programs and reconcile the benefits expenses on monthly basis
• Maintain detailed payroll records as required including for audit purposes, in accordance with statutory requirements, collaborating with HR and other teams to ensure records are accurate and up to date
• Oversee the payroll-related compliance items including T4s, WSIB and EHT returns
• Reconcile P&L and GLs on monthly basis and make sure all allocations reflect the approved budget
• Manage, coach and mentor the finance and accounting team.

Financial Performance & Budgeting

• Establish the budget performance expected from each functional group, supporting each leader with the information and analysis they need in order to run their departments budget
• Coordinate the preparation of consolidated annual budgets and periodic forecasts.
• Lead the monthly, quarterly and budget forecast processes in conjunction with the Director of Finance and Business Operations and the Leadership team by assisting in inputting forecasts, completing driver analysis, reconciling consolidation roll-up procedures and streamlining existing processes
• Support the annual audit of financial statements through preparing the year-end supporting package and providing the auditors with all requested support and analyses
• Responsible for working with outsourced financial services on all matters related to accounting and payroll
• Oversee financial risk assessment and analysis, ensuring proper insurance, financial policies and procedures, annual audits, and budget management processes are in place, including the budget planning cycle, record keeping and remittances
• Provide financial analysis that informs strategic decision making for existing and proposed areas of business, for guiding investment decisions, and developing finance strategies
• Support the Director of Finance and Business Operations in preparing the material to the Finance Committee of the Board of Directors and deliver comprehensive financial statements, budget performance reports and forecasts to be presented to the Finance Committee.

Compliance and Analysis

• Lead the month-end process to ensure actual results are supported and captured correctly; identify and explain any variances to forecast
• Develop and maintain processes to ensure forecasts are accurately reflected and create summary management reporting to distribute and inform key stakeholders
• Create adhoc financial analysis for key stakeholders to deliver recommendations and resulting action items for the organization including variance and trending analysis.
• Underwrite financial information in connection with the prospective purchase of new properties.
• Keep complete records of acquisition documents (legal, due diligence material, lender documents etc.)
• Ensure compliance with Canadian accounting standards for not-for-profit organizations, CRA guidelines for charities and all other applicable regulations
• Evaluate financial performance by comparing and analyzing actual results with plans and forecast
• Support the Director of Finance and Business Operations in writing the finance, accounting and compliance policies and procedures
• Oversee all government submissions including T3010, HST, wage subsidies, payroll remittances and other required filings
• Financial processing, petty cash management, accounts payables for monthly reconciliation, reporting and audits, keeping track and filing of invoices and allocating expenses accordingly in the system.

Required Experience

• Professional accounting designation CA
• Degree in Finance or Accounting/Business Administration
• Minimum of three years’ experience managing and leading a Finance team
• Not for profit experience is preferred
• Knowledge of Generally Accepted Accounting Principles (GAAP) for Not-for-Profit organizations and CRA legislation
• Understanding of charitable sector governance policies and procedures
• Proficiency in Microsoft environment (365, Excel, SharePoint, Teams etc.)
• Proficiency in accounting and bookkeeping software (QuickBooks; Sage etc.)

Additional Requirements

• Satisfactory clearance under the Police Background Check.
• Must be qualified to legally work in Canada.
• Willing to work at a flexible schedule to accommodate the needs of the organization, working evenings on occasions.
• Ability to travel to other community-based settings as needed.

COVID-19 Protocols Friends of Ruby believes that immunization against COVID-19 is an individual and societal responsibility and that we must do everything possible to protect our clients, families, employees, students, volunteers and contractors against the spread of COVID-19. As a condition of employment, proof of full vaccination or exemption under the Ontario Human Rights Code must be submitted to Human Resources seven (7) calendar days prior to start date.
Hiring Policy / Statement on Employment Equity and Diversity Friends of Ruby strives for inclusion and diversity by attracting extraordinary people from diverse backgrounds and lived experiences. Candidates with lived experience of homelessness and/or who self-identify as being from the 2SLGBTQIA+ or marginalized community, including Indigenous peoples, racialized persons, persons with disabilities, and persons, are encouraged to apply and will be prioritized. We ask that these candidates indicate their relevant identities in their cover letters.
How to Apply Interested and qualified candidates are invited to submit their resume and cover letter. In your cover letter, please tell us why you want to work at Friends of Ruby, and outline how your experiences will position you for success in this role.
We thank all candidates for their interest. We regret that only those selected for an interview will be contacted.
Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation (including alternate format materials, accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.