Job Description

Finance Manager
The Mississauga Food Bank's (TMFB) vision is a* Mississauga where no one goes hungry.* We relieve hunger in Mississauga by providing and promoting access to healthy food for people in need.
Job Purpose
Provide leadership to overall financial systems. The Finance Manager is responsible for carrying out day-to-day accounting functions and providing support for the financial management of project activities with accuracy, transparency and due diligence.
As a member of the Leadership team, work collaboratively with internal and external stakeholders to advance the mission, strengthen operations, and participate in strategic and operational planning.
ResponsibilitiesFinancial accounting and reporting (35%)

• Ensure the appropriate accounting and control systems are in place and in accordance with GAAP for non-profit organizations and in compliance with TMFB contractual and legal obligations. Ensure controls are communicated and enforced across the organization including the development and revision of policies and systems.
• Ensure smooth operation of Accounts Payable and Accounts Receivables.
• Monitor all spending to ensure that expenditures are properly documented and authorized
• Monitor cash flow, purchasing and selling short-term investments to meet cash requirements and manages the relationship with the bank
• Monitor the capital and reserve funds to ensure that they are being managed in accordance with donor and/or Board restrictions
• Verify and classify data in the finance system (Quickbooks) to ensure that finances are maintained in an accurate and timely manner and all transactions are recorded
• Update and manage the fixed assets register and post depreciation
• Conduct monthly reconciliations of all balance sheet accounts to ensure accuracy
• Maintain and update daily transactions, including accounts payable and receivable

• Process Improvements & Project Management: Develop, document, and implement internal controls. Identify inefficiencies and revamp finance management tools & processes as required

Analysis and Reporting (30%)

• Provide financial analysis, projections, and assessment. Make recommendations to ensure efficiency, advising on financial health on a timely basis and raising red flags when required
• Ensures/creates accurate financial reports reflecting variances and projected results that are provided to the Executive and Leadership teams on a monthly and quarterly basis
• Prepares or approves the financial component in submissions and reports to funders

Budget (15%)

• Plan, lead, and coordinate the annual budget and semi-annual forecast process. Develop the budget documents for submission to and approval of the Audit & Finance Committee and Board of Directors
• Develop budgets for complex program grants for funder submissions

Compliance (15%)

• Coordinate business of the Audit & Finance Committee and prepare relevant information
• Ensure compliance with Revenue Canada requirements in the area of charitable activities and ensure these are integrated into TMFB systems and policies
• Ensure the annual charity return is completed and submitted on time. Ensure appropriate and timely corporate registration and filings
• Reporting and filing for HST, payroll taxes, property tax rebates, any other taxes or filings
• Coordinate annual audit, ensuring with auditors that all significant accounting issues are being handled in accordance with generally accepted accounting principles

Other Duties as Assigned (5%)Education and Experience

• Professional accounting designation (CPA) or exceptional knowledge of finances gained through equivalent experience
• 5 years directly related experience including 2 years' experience implementing financial software systems
• Hands-on experience with accounting software, preferably QuickBooks
• Experience with accounts payable, accounts receivable, and payment processing
• Professional experience in a non-profit/charity a strong asset

Skills, Competencies, and Qualities

• Passion. A passion for mission-driven work and personal values aligned with those of TMFB. Concern for and interest in issues of poverty, food security, and/or social justice
• Planning/Organization/Project Management. Determine strategies to move the organization forward, set goals and focus on priorities, create/implement action plans/budgets, document, evaluate, and learn
• Evidence-Based Decision-Making skills. Draw insightful conclusions from information. Create strategic plans that are informed by research, data, and experience. Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of TMFB
• Technical. Tech-savvy. Computer proficiency with strong skills in MS Office and/or Google Apps for business and computerized accounting systems (ie QuickBooks). TMFB is a cloud-based, paperless environment.
• Communication. Speak, listen, and write in a clear, confident, respectful, thorough, and timely manner using appropriate and effective communication tools and techniques
• Flexibility/adaptability. Flexible, versatile, and/or tolerant in a changing work environment while maintaining effectiveness and efficiency. Adjust quickly to changing priorities and conditions. Cope effectively with complexity and change
• Proactivity/Enthusiasm/Persistence. Act without being told what to do. Passionate and excited about work. Can-do attitude. Tenacious and goes the distance to complete work. Ability to work autonomously while being aware of the importance of accountability

Why Work for Us?

• Be proud of helping to relieve hunger in Mississauga by providing and promoting access to healthy and appropriate food
• Join a fantastic culture where people laugh a lot, pitch in during those "all-hands-on-deck" times, and enjoy celebrating together at birthdays, holidays, and team outings. We work hard to live our values of Community, Collaboration, Excellence, and Integrity
• This role is based on TMFB's offices. All staff are required to be fully vaccinated against the Covid-19 virus.
• We offer great benefits including 3 weeks paid vacation starting in your first year, RRSP contribution matching, solid health insurance including employee assistance program, free parking, and funding for professional development
• The Mississauga Food Bank is a proud recipient of the 2020 Not for Profit of the Year Award from the Mississauga Board of Trade Business Awards of Excellence and is a certified Living Wage employer.

Role Details
Scope:
35 staff, $6M+ revenue, $6M in assets under management
Relationships:
This position reports to the Director of Business Operations
Position Type:
Full-time, occasional evening and weekend work required
Compensation:
Starting salary of $80,000 - 82,000
Environment: This role is based on TMFB's offices. All staff are required to be fully vaccinated against the Covid-19 virus or will be subject to rapid tests every 2 days.
As part of its commitment to racial justice and reconciliation, TMFB encourages applications from those who identify as Black, Indigenous, People of Colour, and other under-represented communities. We welcome applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection processJob Type: Full-timeSalary: $80,000.00-$82,000.00 per year