Job Description

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities.

At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.

What responsibilities will you have in this role?

Reporting to the Senior Vice President (SVP), External Relations, Communications and Rea Estate Development the Executive Assistant, SVP Project Administrator is rresponsible for managing the office of the SVP, External Relations, Communications and Real Estate Development and providing high-level pro-active confidential, executive-level operational support to the Directors of the Division to the highest standard of excellence and professionalism. The incumbent takes functional direction from the SVP and operates as the first point of contact and key administrative representative for the Office of the SVP. The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness, resourcefulness, and a need to maintain confidentiality. The incumbent must present a professional image in the office by interacting knowledgeably and courteously with the many people who come into contact with the office including senior administrators, members of local, provincial, and federal governments, educational institutions, media, faculty, staff, students, and alumni.

• Manages operations for the office including complex scheduling appointments, liaising with internal and external contacts, sending out communications and acting on behalf of the SVP where appropriate.
• Represents the SVP in communicating decisions both internally and externally on day- to-day operational issues, planning activities, liaises with Board members, senior management, officials from other post-secondary institutions, all levels of government, external stakeholders and community groups.
• Develops onboarding plans for new staff for the Division and the provisioning of College system access requirements, tools, technical and ongoing support.
• Researches and compiles information on various issues as directed; draft briefing notes, draft memos, prepares presentations and supports crisis communications management.
• Maintains operational calendar to ensure deadlines for submission are met in alignment with yearly College business and budget planning activities and strategic priorities.
• Administrative support for the Director of Marketing and Communications, Director of External and Community Relations, Director of Government Relations, and Special Events Manager.
• Maintains operational calendar to ensure deadlines for submission are met in alignment with yearly College business and budget planning activities and strategic priorities.
• Facilitates, coordinates, and participates on projects that have both department and college wide impact.
• Leads on other departmental projects and events such as all team events, planning and working with team members to coordinate logistics.
• Attends planning and management meetings, prepares agendas, takes minutes and follows up on action items.
• Organizes and coordinates details of budget and business planning activities and implementation.
• Monitors departmental budgets, prepares financial forecasts and budgets. Compiles various financial and statistical data and reports. Provides other financial support for the area related to invoicing and related follow-up/problem solving.
• Budget reconciliation, expenditure tracking and approval on behalf of the SVP for the division.
• Coordinates with other budget officers in the division.
• Other related and non-related duties as assigned.

What qualifications do you need for this role?

• Three-year Advanced Diploma or Degree from a recognized post-secondary institution, in Business Administration, Project Management, Change Management, or equivalent combination of work and/or employment experience.
• Minimum five years' experience in Special events management and/or project management with progressive administrative, project and change management experience in a large, complex preferably unionized environment.
• Knowledge of the College policies, operations, and organizational structure highly desirable.
• Previous experience in Executive Level Administrative Assistant roles, Project Management, Special Events, Government Relations, Post-Secondary sector an asset.
• Working knowledge of College IT systems including Microsoft Office Suite with capability to learn related college systems to high degree of proficiency.
• Knowledge of relevant software and tools to support event management, change management, tracking and reporting.
• Project and event management/coordination and budget management experience is an asset.
• Working knowledge of student information systems, with capability to learn the HRIS/Banner system to high degree of proficiency.
• Superior problem-solving skills, analytical, and conflict resolution are required.
• Highly developed organizational skills and proven ability to prioritize competing deadlines.
• Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience, and styles with tact.
• Excellent customer service, interpersonal, communication (oral and written) skills with the ability to develop positive working relations across the multiple business units.
• Ability to deliver high quality documentation paying attention to detail in the environment of tight timelines is required.
• Demonstrated leadership in delivering excellent service to others as this is key in supporting the success of our students and our College.
• Strong collaboration and teamwork skills.
• Flexibility in adapting to change and in participating in consultative decision-making processes.
• Willingness to work extended hours periodically as required.

NOTES:

• If employed currently or previously employed at GBC, please log into Cornerstone with your employee account.
• Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.
• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.

Closing: Open until filled

George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process. Candidates who require accommodation in the interview process may contact and all information received will be addressed confidentially.

As a unionized workplace, we support our internal employees by providing first consideration to qualified applications as set out in the Collective Agreement.

For information on George Brown College, please visit our website at .

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