Job Description

From coast-to-coast, our inspiring colleagues are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. With our team, you\xe2\x80\x99ll bring this purpose to life every day by living our Values, being open to change, and pursuing your goals.

In return, we\xe2\x80\x99ll give you countless opportunities to learn and grow, alongside a diverse and passionate community of experts \xe2\x80\x93 the best the industry has to offer. You\xe2\x80\x99ll be empowered to be your best self, do your best work, and make a meaningful impact. Here, you can help shape the future of insurance, win as a team, and grow with us.

About the role

We\xe2\x80\x99re looking for a Bilingual Executive Assistant to join our growing team!

We\xe2\x80\x99re looking for a detail-oriented and self-motivated Executive Assistant to join our growing team. This person will support two Vice Presidents within Personal Lines. The ideal candidate will be highly organized, positive, solution-minded, trustworthy, eager to learn, and self motivated. In addition, they must be diligent with timelines, able to anticipate needs, and a proactive listener who is able to understand and execute tasks in a fast-paced environment. Having strong communication skills in both English and French (written and verbal), professional demeanour and prior experience as an executive assistant. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

This is a full-time permanent position based in either Toronto or Mississauga ON. We operate in a hybrid model, meaning you\xe2\x80\x99ll be in the office a minimum of two days per week and have flexibility to work remotely (if you choose) for the remainder of the week.

What you\xe2\x80\x99ll do here:

Provide support to two VP\xe2\x80\x99s, which includes managing and organizing their calendar, making travel arrangements, scheduling and attending meetings to record minutes, completing and filing expense reports, writing correspondence, etc.

Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies, and maintaining inventory/equipment and distributing mail.

Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.

Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.

Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.

Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.

Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.

Assist with the annual budgeting process.

Provide backup support to other Executive Assistants.

What you bring to the table:

Bilingual in English and French

Post secondary education in Administration or equivalent combination of education and experience

Minimum of 3 years experience working for a large organization supporting executive leaders

Strong business acumen and professionalism

Strong proficiency in MS Office (Word, Excel and PowerPoint)

Can handle multiple competing priorities and deadlines

What we offer

Working here means you\'ll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

A financial rewards program that recognizes your success

An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

An extensive flex pension and benefits package, with access to virtual healthcare

Flexible work arrangements

Possibility to purchase up to 5 extra days off per year

An annual wellness account that promotes an active and healthy lifestyle

Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

Inspiring leaders and colleagues who will lift you up and help you grow

A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We\xe2\x80\x99ll work with you to meet your needs.

, including background checks, internal candidates, and eligibility to work in Canada.

If you are an employee of Intact, belairdirect, or Johnson Insurance, please apply for this role on Contact People.

Intact