Job Description

Please note: This position is primarily remote; the successful incumbent must be located in Ontario and be able to access one of our locations. You will be required to come on-site for meetings or phone/computer maintenance.

Job category: Administrative
Job posting ID: 3549

Employment status: Regular full-time
Classification: PTS/MGT/IT B

Salary/Rate of pay: $52,300 - $58,425

Application deadline: 2022-09-27

Somewhere in Canada there's a life you can save.

Be part of a dynamic, collaborative and caring organization committed to saving and improving the lives of Canadians. Thousands of Canadians depend on us every day for reliable access to blood, plasma, stem cells and organs and tissues.

Join Canada's Lifeline and make a meaningful difference every day.

About the role

Canadian Blood Services is looking for a Regular Full-Time Executive Assistant to join our dynamic Diversity, Equity, and Inclusion team. The work of an Executive Assistant is integral to Canadian Blood Services' role as Canada's Lifeline. In this role, you will contribute to the effective daily operation of an executive office by providing diversified administrative support and assistance to the Chief Diversity Officer and team as required.

Key responsibilities include:

• Prepares correspondence and various documents such as reports, presentations, meeting agenda and minutes by gathering and organizing information from a variety of sources, and selecting appropriate formats and graphics for the presentation of information in accordance with standards, policies, procedures and regulatory requirements, to support the Chief Diversity Officer.
• Creates and maintains databases, tracking systems, statistical and/or financial tools using spreadsheets and other database applications to produce reports and provide data as required.
• Organizes and coordinates information, workflow, and office activities, resolves administrative problems, creates new and improves existing processes and procedures, arranges meetings including event logistics and schedules appointments, makes travel arrangements, and assists with special projects and other events to facilitate the smooth operation of the executive's office and the division. May represent the division at meetings and on committees.
• Regularly deals with the administration of confidential employee data and employee relations matters involving performance issues, restructuring initiatives, budgetary exercises and so on.
• Performs other related duties as required.

Qualifications:

• Post-secondary level education, preferably in Office Administration.
• Minimum of six years of executive level administrative support experience.
• An equivalent combination of education, training and experience may be considered.

Required skills:

• In-depth knowledge of office routines and protocol and of corporate programs, policies, and practices.
• Communication skills to discuss sensitive and highly confidential information requiring tact and discretion and to exchange information in English are essential.
• Computer literacy is essential, with advanced proficiency in the following software packages desired: MS Word, Excel, and PowerPoint. Working knowledge of SAP is also an asset.
• Excellent organizational and time management skills to plan and organize concurrent work assignments.
• Demonstrated initiative to address issues and resolve problems.
• Exercises independent judgement with minimal supervision.
• Understanding of project management tools, techniques and processes is an asset.

Benefits:

• Competitive base salary range.
• 4 weeks of paid vacation.
• Annual Performance Award up to 5%.
• Flexible primarily remote work schedule.
• Comprehensive group health, dental and vision benefits.
• Choice of defined contribution or defined benefits pension plan.
• Employee discounts, wellness programs, and much more!

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada's population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

To protect the health and safety of its employees, all Canadian Blood Services' employees are required to be fully vaccinated (COVID-19 vaccine doses as approved by Health Canada), subject to any medical or other human rights grounds. Persons who have been vaccinated outside of Canada must contact their local Public Health Unit in order to obtain a vaccine equivalency certificate.

If this role resonates with you, we encourage you to apply! This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment (such as testing) will be contacted. Applicants who require accommodation should discuss their needs with us.