Job Description

Position Overview:

Northview Golf & Country Club has a reputation within the industry of hosting exceptional golf events. The Event Assistant at Northview Golf & Club reports to the Tournament Director and Director of Golf and is responsible for assisting in the planning, organizing, and execution of corporate and charity golf events held annually at Northview. Along with working closely with the Golf Team, this role requires you to work collaboratively and cooperatively with the Food and Beverage Team, as well as the Grounds Department to ensure that events are executed in a manner that our clients have come to expect.

The Event Assistant Role is a full-time role working out of the Tournament Office April 1 through September 30. Days of work are generally Monday - Friday, however flexibility in hours and days may be required to complement our corporate event schedule. During the winter months, hours will be based on facility traffic and will include shifts within the golf shop.

Supervises:

Along with the Tournament Assistant - Golf event setup team

General Responsibilities:

Event Planning and Coordination

Assist in the booking and execution of all Small Groups at Northview A small group is a tee time event with no F&B attached that is booked in advance of our 7-day booking window Additional corporate events - may vary Assists in a supporting role as another point of contact for event organizers Responding to clients and potential leads in a timely manner, within 24 hours of receipt of the message is our standard to ensure relationships are strong Building strong relationships with existing clients while cultivating new leads for events Interprets and enforces club policies, rules, and regulations pertaining to events Adheres to all Local, Provincial, and Nationals laws pertaining to Health and Safely Ensuring events are operating in accordance with provincial Liquor Regulations Creating and building growth opportunities with a corporate merchandise program Monitor tee sheets to ensure that events are booked accurately and correctly Ensuring accurate and up to date records of each event are maintained with each event from the first point of contact to execution and follow-up feedback Strong administrative and communication skills is required Assist in all aspect of tournament preparation, from initial client contact through any post-event follow-up Assist in managing the annual event calendar, ensuring that events are booked, and contracts are signed in a timely manner Assist in the follow-up of final numbers, change orders, and create floor plans

Tournament Execution

Assist in the day-of-event operations, ensuring events run smoothly and on schedule Handle administration duties as requested by the Tournament Director and Director of Golf Running errands, creating cart signs, making score cards, and inputting events into Gallus Assist and direct the setup team for all shotgun events Act as the one of the main contact on event days for sponsor drop offs Ensure timely and accurate communication with all departments and event coordinators Troubleshoot and resolve any issues that arise during events in a calm and professional manner Ensure cleanliness of all tournament storage areas within the Golf Department and make sure that they are presented at the Northview standards at all time - Round room, Event Office, and on course bins

Supervisory and Leadership

Oversee the Event Setup Team and ensure that the course is being setup as shown in the event order Liaise with F&B to confirm that banquets and kitchen have the most up to date and correct information Coordinate with golf shop team to request assistance as needed

Financial Management

Assistant the Tournament Director to ensure accurate billing, invoice, and payment processing Ensure deadlines for payments are met and upheld and payments are collected in a timely manner
Job Type: Full-time

Pay: $20.00-$23.00 per hour

Additional pay:

Tips
Benefits:

Discounted or free food Extended health care Flexible schedule On-site parking
Schedule:

Day shift Evening shift Monday to Friday Weekends as needed
Work Location: In person

Expected start date: 2025-06-02