Job Description

Deputy Lobbyist Registrar/Executive Operations Officer

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P6 Professional Officer 6


Regular/full-time


Office of the Lobbyist Registrar/Ethics Commissioner


Lobbyist Registrar/Ethics Commissioner


Winnipeg MB


Advertisement Number: 44213


Salary(s): P6 $78,678.00 - $97,837.00 per year


Closing Date: June 8, 2025


The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).


Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.


The Lobbyist Registrar is seeking a professional, dynamic, organized and independent individual to join us in the position of Deputy Lobbyist Registrar. The incumbent reports to the Lobbyist Registrar and will also perform the duties of Executive Operations Officer for the Ethics Commissioner and Information and Privacy Adjudicator.



The Lobbyist Registrar, Ethics Commissioner and Information and Privacy Adjudicator are Independent Officers of the Manitoba Legislative Assembly. Traditionally the same person occupies all three positions.



Lobbyist Registrar: The purpose of the registry is to provide transparency about lobbying in Manitoba. This is done through the operation of an online registry.



Ethics Commissioner: The Ethics Commissioner promotes understanding by Members and former Members of the Legislative Assembly of their obligations under The Conflict of Interest (Members and Ministers) Act. The Commissioner assists Members and Ministers with their online disclosure obligations and conducts investigations of alleged breaches of the Act.



Information and Privacy Adjudicator: Upon the request of the Ombudsman, the Adjudicator conducts investigations and makes determinations under The Freedom of Information and Protection of Privacy Act and The Personal Health Information Act.





Conditions of Employment:


Must be legally entitled to work in Canada The incumbent must be, and remain, politically non-partisan in both perception and fact

Qualifications:

Essential Skills/expertise

Diploma or certificate in office administration and high-level experience providing executive administrative support such as the preparation of correspondence, coordinating meetings, developing budgets, paying invoices, anticipating needs, and following up on actions arising. An equivalent combination of education and experience may be considered. Experience working with online registry systems and experience working effectively with IT professionals to ensure that websites and online systems are functioning optimally Strong ability to exercise initiative and independent judgment in determining work priorities, work methods to be employed, and action to be taken. High level of discretion and demonstrated ability to maintain absolute confidentiality Expert skills in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams. Experience working with organizational financial planning, including budgets, forecasting, cash flow, accounting, and financial reporting. Experience dealing with highly sensitive matters where information accuracy and attention to detail is critical. Experience interpreting and applying legislation, regulations and policy. Exceptional verbal communication skills including the ability to communicate with tact and diplomacy with senior government officials, the media and members of the public Excellent written communication skills, including the ability to articulate complex and detailed information, and experience writing professional letters, emails, memos and other business documents. Excellent organizational and time management skills, with the ability to effectively manage competing priorities, while maintaining composure, effectiveness and flexibility under pressure, and demonstrated ability to work independently with minimal supervision Demonstrated political acumen and an understanding of the role of independent officers of the Legislative Assembly.

Desirable Skills/expertise

Experience working within a government or legal structure. Experience testing software updates

Duties:





As the Deputy Lobbyist Registrar, the incumbent is responsible for overseeing the entire lobbyists registration process, ensuring all registrations are reviewed for accuracy, completeness and clarity; requires verification or augmentation of inaccurate, incomplete or ambiguous information; and accepts or rejects registrations; grants or refuses requests for extensions for filing a return or submitting documents or information. As the Deputy Lobbyist Registrar, the incumbent has delegated authority to administer all aspects of the aspects of the The Lobbyists Registration Actand its regulation. As the Executive Operations Officer, the incumbent provides all necessary executive administration support to the Commissioner including coordinating meetings between the Ethics Commissioner and members of the Legislative Assembly, assists the Commissioner with the organizational aspects of investigations held under the relevant statutes, assists the Commissioner with the translation, publication, posting, and distribution of reports, is responsible for budgeting, commitment accounting and accounts payable and works with the Commissioner on strategic planning.


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Apply to:

Advertisement # 44213
Manitoba Legislative Assembly
Human Resource Services
302-386 Broadway
Winnipeg MB , R3C 3R6
Phone: 204-945-7279
Fax: 204-948-3115
Email: hr@legassembly.mb.ca
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resume and/or application must clearly indicate how you meet the qualifications.


Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.


We thank all who apply and advise that only those selected for further consideration will be contacted.


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