Job Description

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.


We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.


Come work with us!

Job Summary

A Brief Overview

Under the direction of the Manager, Event Delivery & Engagement, the Coordinator supports the planning and delivery of all Athletics and Recreation events and varsity sport activities. The Coordinator will also oversee the day-to-day operations and will develop and execute detailed event work plans for the 140+ varsity events each year, as well as annual special events.


This position is responsible for the planning and execution of internal and external events, managing a student staff team that is responsible for ensuring an exceptional fan experience for anyone attending our events. This position supports the effective planning, promotion, registration, implementation, and evaluation of strategic events activities and other knowledge sharing, outreach and professional development programs. This position Directs, allocates, and supervises the work of other staff.


The schedule for this position requires the incumbent to work variable hours on a regular basis, including evenings and weekends. This position is subject to the Averaging provisions of the USW Local 2010 Collective Agreement.


The schedule for this position requires the incumbent to work evenings and weekends.

What you will do

Identifies and creates event designs, concepts, and approaches to ensure that events meet objectives.



Plans, stages and evaluates a variety of key and/or high-profile events.


Prepares content for websites and other marketing material.


Develops an annual promotional plan.


Leads on-site decisions as primary contact during event delivery, providing support for escalated issues and ensuring most efficient solutions.


Coordinates event-specific budgets, timelines, and other aspects of the event project.


Prepares and analyzes event data and reports findings to key stakeholders.


Directs, allocates, and supervises the work of other staff.

Coordinates game/event attendance with various internal and external groups.
Other duties as required in support of the department and/or unit.

Required Education

Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

More than 2 years and up to and including 3 years of experience.

Required Licenses and Certifications

Satisfactory Criminal Records Check required.


Vulnerable Sector Screening required.


Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience. Provide consultation and advice on non-straightforward and/or complex issues.
Interaction with others requires interpersonal skills and the ability to understand and influence.
Adapt messages to meet the needs of the intended audience.
Build relationships, trust and credibility.
Manage own work, train and review the work of the team to see commitments through to completion.
Sets work priorities and direction, supporting the team in achieving goals and objectives.
Participate in project team meetings and develop team project plans.
Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Draw logical conclusions and provides opinions and recommendations.
Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
Assess the suitability of job candidates and recommend the most appropriate person for hire.
Monitor and assess output and the quality of work from team members and recommend need for formal training or development plans to management and identify possible performance and/or disciplinary issues.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.


The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.