Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether youve got deep experience in commercial real estate, skilled trades, and technology, or youre looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

RESPONSABILIT\xc3\x89S.

• Interagir avec les clients de fa\xc3\xa7on professionnelle en tout temps. Saluer et accueillir tous les visiteurs et les diriger en cons\xc3\xa9quence. D\xc3\xa9livrer aux visteurs une carte dacc\xc3\xa8s et les enregistrer sur Condeco.

• Agir comme interface avec le client, les visiteurs et les invit\xc3\xa9s. Agir en collaboration pour r\xc3\xa9soudre des probl\xc3\xa8mes et des situations spontan\xc3\xa9es avec professionnalisme. Assurer la perstation de services et la satisfaction globale de rendement dOmnicom. Faire preuve de leadership, de r\xc3\xa9activit\xc3\xa9 et de cr\xc3\xa9ativit\xc3\xa9 dans la recherche de solutions pour la prestation de services.

• G\xc3\xa9rer les r\xc3\xa9servations des salles de r\xc3\xa9union \xc3\xa0 laide de Condeco

• Fournir un soutien pour les r\xc3\xa9unions et les r\xc3\xa9servations de salles de conf\xc3\xa9rence, au besoin, et les orienter.

• Effectuer des t\xc3\xa2ches administratives au besoin en assistant les RH et les cadres, tels que les services de transport a\xc3\xa9rien et de limousine. Prendre les dispositions n\xc3\xa9cessaires pour offrir un service de traiteur au client et collaborer avec les traiteurs locaux.

• Entretenir toutes les cuisines et les aires communes, les salles de conf\xc3\xa9rence et sassurer que toutes les commodit\xc3\xa9s connexes sont propres, en stock, et pr\xc3\xaates \xc3\xa0 \xc3\xaatre utilis\xc3\xa9es. Travaillez avec le fournisseur de nettoyage local pour vous assurer que toutes les zones sont entretenues \xc3\xa0 un excellent niveau.

• Fournir des directives et de linformation aux fournisseurs, au personnel des installations et aux prestataires de services au besoin, afin dassurer une excellente coordination et ex\xc3\xa9cution du travail dans lenvironnement client, avec le moins de perturbations possible.

• Tenir \xc3\xa0 jour les stocks de fournitures de bureau, y compris les fournitures de papier pour imprimante, etc. et informer le gestionnaire des installations lorsquun r\xc3\xa9approvisionnement est n\xc3\xa9cessaire

• G\xc3\xa9rer lensemble du courrier et des services de messagerie, notamment pr\xc3\xa9parer les colis de messagerie, coordonner la cueillette et la livraison, confirmer la livraison et r\xc3\xa9soudre en temps opportun tout probl\xc3\xa8me connexe.

• Assister \xc3\xa0 la coordination et \xc3\xa0 lordonnancement des activit\xc3\xa9s dentretien.

• Coordonner avec la gestion du b\xc3\xa2timent sur des \xc3\xa9l\xc3\xa9ments tels que la climatisation, le stationnement, etc.

• Re\xc3\xa7evoir et traiter les factures en utilisant le bon codage.

• Communication r\xc3\xa9guli\xc3\xa8re avec le gestionnaire de linstallation sur des questions logistiques relatives \xc3\xa0 la r\xc3\xa9ception et aux locaux et sur toute question ou pr\xc3\xa9occupation des employ\xc3\xa9s du client, aider le gestionnaire de linstallation \xc3\xa0 planifier de fa\xc3\xa7on tactique les buts et objectifs de l\xc3\xa9quipe des installations

• chercher \xc3\xa0 am\xc3\xa9liorer continuellement les processus, les syst\xc3\xa8mes et la satisfaction globale des clients

RESPONSIBILITIES.

• Interact with clients in a professional manner at all times. Greet and welcome all visitors and direct them accordingly. Issue our visitor a visitor access card and register them on Condeco.

• Acts as an interface with client, visitors and guests. Acts collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and service orientation. Ensures delivery of committed services and overall satisfaction with Omnicom performance. Demonstrate leadership, responsiveness and creativity in finding solutions for service delivery.

• Manage meeting room bookings using Condeco

• Provide support for meetings and conference room reservations, as needed, and directed.

• Perform administrative duties as needed by assisting HR and executives, such as airline and limousine services. Arrange catering for the client and work with local caterers.

• Maintain all kitchens and common areas, boardrooms/conference rooms and ensure all related amenities are clean, in stock, and ready for use. Work with the local cleaning vendor to make sure all areas are maintained to an excellent standard.

• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed

• Maintain inventory of office supply, including printer paper supply etc. and inform Facility Manager when replenishment is required

• Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery and resolving any related issues in a timely manner.

• Assists with the coordination and scheduling of maintenance activities.

• Coordinate with the building management on items like air conditioning, parking etc.

• Receive and process invoices using the correct coding.

• Regular communication with Facility Manager on reception/premises logistic matters and any Client employee questions or concerns, Assist Facility Manager with tactical planning for the facilities teams goals and objectives

• Seek to continuously improve processes, systems and overall client satisfaction

Location:

On-site -Montreal, QC, Toronto, ON

If this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

About JLL -

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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Jones Lang LaSalle