Job Description

POSITION SUMMARY

The Contracted Services Administrative Assistant position provides administrative assistance to the Contracted Services Coordinators.

SPECIFIC DUTIES

Program Support

Track requirements (First Aid, Driver's Abstracts etc.) for contractors, send out requirements, inform contractors when requirements are coming due Fulfill First Contact responsibilities including sending out applications, filing, completing initial screening, checking references and tracking new applicant process Monitor applicant list of potential contractors Maintain/update contact information for contractors and families

Clerical Duties

Receive, scan and electronically file caregiver respite invoices Compile yellow binders for new persons served in the Home Share program Clerical assistance as needed by Contracted Service Coordinators Receive signed contracts and upload to One Drive
Financial Duties

Submit caregiver invoices to accounting for payment Calculate and record payment amounts and forward to Accounting for payment Maintain/update caregiver payment spreadsheet Record days/hours of respite used on Respite Service spreadsheet

Current Opening

: 20 hours a week.(temporary for three months)


Proven office/administrative experience Excellent computer skills with experience in Microsoft Office (Word, Excel, Access) A philosophy of service that is in line with Communitas' Vision, Mission and Values Outgoing personality that can relate well to families/caregivers and positively represent Communitas in the community Knowledge/experience relating to people who have diverse abilities or illness is an asset Able to take initiative and work independently Excellent written and verbal communication skills Excellent teamwork skills, as well as the ability to work interdependently without supervision Ability to work accurately and effectively in a fast-paced and changing environment

Here's what Communitas offers:

Competitive wages Generous benefits package for full-time employees Opportunity for growth On the job training and support

Salary:

$25.32-$28.01 per hour