Job Description

Hi. We're Trellis.

Trellis works with young people, adults, families, and communities to unlock their potential and support their growth. We are focused on generational change by providing a spectrum of services for people of all backgrounds, including those with complex needs. Our programs improve access to resources, develop family and community supports and build people's capacity to deal with life's challenges.


With our support, people from all walks of life are empowered to move beyond systemic barriers, cultivate great outcomes and reach their full potential. We're Trellis - and we're always growing!

Our Values

Our values not only define who we are but also support Trellis to achieve our vision of everyone reaching their full potential.

Courage:

We willingly embrace growth, and don't see it as optional

Empathy:

We relentlessly care about the growth of others and won't let anyone go unsupported

Learning:

We choose to grow through uncertainty, even when the status quo feels easier

Impact:

We go beyond what seems doable and prove that growth is possible.

Our Commitments

We are committed to fostering a culture of inclusion and connectedness, where everyone is welcomed. We believe in creating a workplace that celebrates diversity of our teams, our program participants and reflects the communities we serve.


We are committed to active reconciliation in alignment with the Truth and Reconciliation Commission 94 calls to action and the United Nations Declaration on the Rights of Indigenous Peoples. Reconciliation is a highly valued and integrated part of our culture and work. Trellis' reconciliation journey is intentional with meaningful engagement from team members both collectively and as individuals.

What Trellis Offers

We provide people with meaningful work and are committed to offering equitable total compensation to all staff. This includes the following benefits:

Free and confidential support through the Employee & Family Assistance Program Diversity and Inclusion embedded into everyday practice. Hybrid work schedule, allowing for a flexible workspace and place.
For more info on Trellis Society, visit www.growwithtrellis.ca or find us at @TrellisYYC on social media.

The Role: People Services Administrative Assistant (2-Months, full-time contract)

The People Services Administrative Assistant provides administrative and operational support to the People Services Department. This role is responsible for assisting with employee onboarding and offboarding documentation, maintaining accurate employee records, managing the flow of information, supporting payroll related data collection, and performing general administrative duties. The successful candidate will contribute to efficient People Services operations and a positive employee experience.

Key Duties & Responsibilities

Assist with onboarding and offboarding processes, including preparation of offer letters, release forms, and related documentation Collect, track, and organize employee data and forms to support payroll processing Update and maintain employee records and databases, including the Learning Management System (LMS) Perform file audits and documentation reviews in preparation for accreditation requirements Conduct data entry with a high level of accuracy and confidentiality Maintain organized and up-to-date electronic and physical personnel files Collaborate with team members on shared projects and administrative initiatives Contribute to a positive, supportive, and respectful work environment Perform other administrative duties as assigned

Knowledge & Skills Expectations

Preference will be given to candidates who are working toward or have completed a Diploma in Administration or Human Resource Management, and/or have 1-2 years of experience in an administrative or employee support role Strong interpersonal, communication, and customer service skills Demonstrated organizational, time-management, and multitasking abilities Ability to work independently as well as collaboratively within a team environment Proficient and comfortable using Microsoft Office Suite (Word, Excel, Outlook) Ability to handle sensitive and confidential information with professionalism and discretion Successful completion of a Criminal Record Check with Vulnerable Sector Search and a Child Welfare Intervention Check (to be completed upon hire with organizational support)

Reporting Relationship

This position reports to the Director of People Services.

Join Our Growing Team

The resounding impact we have on individuals and communities is thanks to our network of passionate, open minded and dedicated staff who are committed to the work they do everyday. We're always growing and we're looking for passionate people who want to grow with us! People who are eager to make an impact while continuing to grow their expertise.

We appreciate your interest and thank all who apply but only those selected for an interview will be contacted!