Job Description

Job Title: Real Estate Legal Assistant
Job #: 16902
Job Type: Full-time, Permanent
Location: Toronto
Salary: $60,000
Remote Flexibility: Hybrid Remote Flexibility
Client Profile
Our client, a respected and busy law firm in Toronto, is looking for a detail-oriented and organized Real Estate Legal Assistant to support their Commercial Real Estate practice. This is a fantastic opportunity for a proactive professional with strong transactional experience to join a collaborative and fast-paced environment.
Key Responsibilities

• Provide administrative and legal support for acquisitions and sales of commercial properties, condominium developments, financings, and land development projects.
• Prepare and process outgoing wire requisitions related to real estate transactions.
• Manage all aspects of the billing cycle, including entering and revising dockets, drafting pre-bills, proofreading accounts, preparing account letters, and sending invoices.
• Prepare cheque requisitions, trust deposits/withdrawals, expense reports, and account balance summaries.
• Open and close client files, maintain file lists, and ensure proper documentation and organization.
• Support the lawyer's practice management, including scheduling meetings, managing calendars, coordinating travel, and handling expenses.
• Draft and file electronic registration documents in Teraview, including instruments and parcel data, based on lawyer instructions.
• Liaise directly with clients to collect information and follow up on documentation.

• Post-secondary education in Legal Administration or equivalent.
• Minimum of 1 year of experience supporting a Commercial Real Estate practice.
• Strong organizational skills with a high level of attention to detail.
• Ability to manage multiple deadlines and thrive in a fast-paced environment.
• Discretion and professionalism when handling sensitive or confidential information.
• A strong team player with a proactive and positive work ethic.
• Proficient in Microsoft Office and comfortable with legal software tools.