Job Description

:Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto\'s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.Our Commercial Management group is seeking a Coordinator, Commercial Management to assist with providing commercial oversight of Metrolinx\'s portfolio of partners and vendors.What will I be doing?

• Oversees the end-to-end invoice lifecycle, reviewing invoices for accuracy and completeness, ensuring approval controls are in place and met, and resolving issues when encountered.
• Managing day-to-day activities for all Oracle Requisitions and Invoice Management to meet established objectives, preparing detailed and timely reports for approval.
• Coordinating, collecting, and confirming client requirements to advise Vendor Management staff of issues.
• Reviews complex documents for verification of Budget, Executive Summary, Contract Documents (Change Orders/Change Notices, Statements of Work, Work Orders, Internal Purchase Order), in order to create Oracle Requisitions for Drawdowns/Standard Purchase Orders.
• Coordinates and implements large scale Oracle transactions to correct errors or modifying account codes due to organizational requirements.
• Provides Purchase Order Closeout support and verification to the Procurement and Finance departments.
• Verifies that all required documentation is complete prior to procurement.
• Provides weekly/monthly review of Vendor Commercial Scorecards to communicate status of invoice payment to vendors.
• Provides monthly reporting to illustrate Invoice Aging and Spend report by Vendor.
• Attend regularly scheduled meetings and prepare accurate meeting minutes.
• Coordinates with Business Units and other stakeholders to ensure goods/services have been received prior to invoice payment.

What skills & qualifications do I need?

• Completion of a certificate in Business Administration, Project Management, or related field - or a combination of education, training and experience deemed equivalent.
• Demonstrated years of relevant experience.
• Experience working for an owner/public sector agency involving large-scale infrastructure/transit projects would be considered an asset.
• Experience identifying problems, making recommendations, and implementing solutions.
• Strong focus on understanding and following process.
• Strong written communication skills as well as, collaboration skills to work across various departments as well as, with different levels of the organization.
• Strong organizational and time-management skills.
• Proficiency in MS Office (e.g., Outlook, Word, Excel, PowerPoint, etc.).
• Experience with Oracle E-Business Suite and Oracle Primavera Unifier is considered an asset.

Don\'t Meet Every Requirement?If you\'re excited about working with Metrolinx but your past experience doesn\'t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.Accommodation:We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email .Application Process:All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the before submitting your application.Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.We thank all applicants for their interest, however, only those selected for further consideration will be contacted.WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.#LI-SC1

Metrolinx