Job Description

Company Description

Repeatedly voted one of Montreal\'s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.

Nominated for 3 Emmy\xc2\xae Awards for its work on the series Stranger Things season 4, The Witcher season 2 and Foundation season 1, the independent, Oscar\xc2\xae-winning company boasts close to 800 artists.

As a multilateral creative company, Rodeo FX\'s Ads & Experiences department here to bring the most innovative projects to life. With a high level of attention to detail and an almost stubborn determination to get things right, we generate a creative product of the highest calibre. We are creative to the bone, storytelling is in our blood, and collaboration is in our DNA.

We evolve our artists through projects of multiple vocations. Moving from installations to content, from music videos to local and international advertising, from museum mandates to projection, while mixing in augmented reality or digital experiences, it\'s easy to immerse yourself in our world.



The Business Development Coordinator is responsible for providing administrative support to the business development team, preparing documents, maintaining systems, organizing meetings and following-up on action items specific to the bidding process for Rodeo FX\'s film and television departments.

Main Responsibilities

• Downloading and archiving all bidding material received from multiple parties via secure platforms (Aspera, FTP etc.);
• Maintaining / archiving all received and sent documents accurately on the production servers and shared drives following the approved naming convention;
• Creating and maintaining client databases, contact lists, training documents and track business opportunity statuses;
• Providing effective administrative support: Coordinating and arranging department meetings, onboarding detailed notes taking;
• Following up on upcoming department milestones : bids to send, creative team assignments etc;
• Communicating effectively with executive producers and VFX supervisors to guarantee the timely delivery of bidding packages;
• Update training documents and lead onboarding sessions for new business development team members.

Qualifications

• 3 - 4 years of professional experience;
• Proven record of experience in the VFX industry as a Show Coordinator, Central Production Coordinator or Executive Assistant;
• Good understanding of the VFX pipeline and general curiosity for the film/ animation industry;
• Advanced in excel, able to follow complex/detailed templates and fix formulas upon request;
• Also proficient in Microsoft Word, Excel, Powerpoint and google suite;
• Excellent attention to detail. Able to enter/track a high volume of data into multiple spreadsheets ;
• Excellent notes taking skills. Capable of taking detailed technical and creative notes in a VFX brief;
• Able to work prioritize and manage workload;
• Able to work independently and as part of a team;

The person will work closely with our teams in Toronto, Vancouver and Los Angeles. The business development coordinator will also be involved in exchanges with our customers based around the world, in order to highlight Rodeo FX\'s technical and creative capabilities.

Additional Information

• Full-time, Permanent Contract ;
• Flexible, hybrid and remote work structure in all our locations ;
• 5 paid sick/personal days ;
• 2 additional statutory holidays in the winter holidays ;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution ;
• Discounts on public transports, several spas, sports classes, art centers, cafes, furniture and several other local businesses.

#hybrid

Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects.

Rodeo FX