Job Description

Theresa Place Media Inc. (TPM) is seeking a highly organized and detail-oriented Association Administrator Assistant to support the day-to-day operations of multiple client associations, including Theresa Place Media. This part-time role (15-20 hours per week) will provide administrative, membership, and event support while ensuring excellent communication and service to members, volunteers, and partners.

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The ideal candidate is proactive, professional, and able to manage multiple priorities efficiently and accurately.

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Key Responsibilities:

Administrative Support

Respond to emails and phone inquiries on behalf of multiple clients in a timely and professional manner. Maintain calendars, schedule meetings, and coordinate availability for association activities. Draft, format, and distribute agendas and minutes for board and committee meetings. Order and manage office supplies as needed. Ensure all administrative tasks are completed in alignment with the organization's strategic goals.

Meeting and Committee Support

Coordinate meeting logistics, including scheduling, agenda preparation, and material distribution. Attend meetings to take accurate minutes and distribute them promptly. Support committee work by tracking deadlines, circulating updates, and assisting with assigned tasks.

Membership Coordination

Maintain and update membership databases. Manage renewal cycles, track payments, and prepare regular membership reports.

Event Support

Assist with event registration. Set up and maintain registration databases, including reporting and analytics. Manage event name badging, tickets, and attendee lists. Participate in event team meetings and contribute to planning and execution. Provide on-site event support as needed.

Project Coordination

Support committees and project leaders (staff or volunteers) with assigned tasks. Monitor timelines and ensure deadlines are met. Provide regular status updates on project progress.
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Qualifications:

2+ years of administrative, office, or association/nonprofit experience preferred. Strong organizational skills with attention to detail and the ability to manage multiple priorities. Excellent written and verbal communication skills. Proficiency with Microsoft Office and Google Workspace (experience with databases and registration platforms an asset). Ability to work independently and collaboratively in a hybrid environment, TPM office located in Burlington, ON. Customer service mindset with a positive and professional attitude. Must have a valid driver's license and vehicle.
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Why Join Us?

Work in a collaborative and creative environment. Opportunity to contribute to exciting events. You're interested in learning new skills and want to expand your professional growth. We're a growing company that loves fresh ideas and innovation. Complimentary parking Hyrbid work environment We laugh a-lot! Culture: We offer a positive and inviting workplace where opportunities for education, industry involvement, and advancement are encouraged
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This role is for you if:

You care about the work that you do. You are a self-starter who does not require micromanagement. You embrace technology with open arms and get excited about learning new systems and ways of doing things. You can juggle multiple tasks and competing priorities while delivering quality and timely content. You have exceptional communication skills. "That's not my job" is not in your vocabulary. You're hyper-focused on getting the details right.
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This is an in-office

part-time

(20-25 hours a week) role with potential for growth.

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Position Details:

Part-time: 15-20 hours per week with potential for growth Compensation: $22.00-$26.00/hr, based on experience Start Date: Targeted start date is October 1, 2025
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How to Apply:

Interested candidates should submit a resume and a cover letter outlining their qualifications and why they are a good fit for the role to theresa@theresaplacemedia.ca by September 25, 2025.

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Job Type: Part-time

Pay: $22.00-$26.00 per hour

Expected hours: 10 - 20 per week

Benefits:

Casual dress Company events Flexible schedule Mileage reimbursement On-site gym On-site parking
Application question(s):

Do you have a reliable car to travel in the GTA and the Grand River Area?
Experience:

Administrative: 3 years (preferred)
Licence/Certification:

Driving Licence (preferred)
Location:

Burlington, ON L7P 5B1 (preferred)
Willingness to travel:

25% (preferred)
Work Location: Hybrid remote in Burlington, ON L7P 5B1