Application Restrictions Open to both Internal and external
Job Type Support Staff (CUPE)
Posting In effect from 2/3/2023
Closing Application Date 16/3/2023
Closing date for internal CUPE applicants 16/3/2023
Applications will be reviewed commencing the \xe2\x80\x9cclosing date for internal CUPE applicants\xe2\x80\x9d and may continue until the position is filled. Internal CUPE applicants must submit their application by 4pm on the \xe2\x80\x9cclosing date for internal CUPE applicants\xe2\x80\x9d for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.
Full/Part Time Full Time
Support Type Ongoing
Anticipated Start Date 23/3/2023
Position End Date (If Applicable)
The Hours of work are subject to change depending upon departmental requirements
Schedule The hours of work will be Monday to Friday, 7 hours a day, 8:30 am to 4:30 pm
Schedule Description
DUTIES
Initiating and sustaining Alumni Networks to support and maintain pathways for alumni participation that advances the goals of the institution is a priority. This position will also work to identify, and cultivate, relationships with alumni through internal and external communications, marketing and events while serving as a liaison between Alumni, the community, the Alumni & Friends Association Board of Directors and the academic and administrative leadership.
MAJOR DUTIES & RESPONSIBILITIES
Actively initiates alumni chapters and steers the Chapter Committee of the TRU Alumni & Friends Board.
Consults with TRU Faculty and Dean\'s to develop Alumni Network events for alumni from their Faculty/School.
Consults with alumni, businesses and industry professionals to engage them in the Alumni Network program.
Responsible for planning and coordinating all aspects of local and regional chapter/network events, including timelines, budgets, coordinating set up, booking facility, ordering catering, and marketing event. Plans and actively supports all aspects (including timelines and budgets) of chapter/network events, reunion program development and regional alumni programming.
Responsible for content development, data support, and maintenance of the alumni webpages, blog, social media platforms and print media. Ensures rapid, accurate flow of information between TRU and its stakeholders with limited supervision.
Meets with TRU faculty to determine alumni program needs. Prepares contracts/purchase requisitions for outside agencies, following TRU policy.
Coordinates facilities, supplies and resources for alumni events on and off campus.
Serves as an ex-officio member of all alumni networks.
Works to increase membership and participation in all alumni networks.
Establish and build relationships with a wide range of alumni, locally, regionally, nationally and internationally; maintain regular communication with alumni via direct contact, newsletters, email blasts, alumni web pages, social and print media.
Ensure accurate and complete alumni database records; capture contact, biographical and career information of alumni via surveys, projects (e.g. alumni directory), correspondence, website etc.
Educate graduating students about alumni benefits and engage them in alumni networks.
Supervise work/study employees (p/t) and provide guidance to alumni volunteers and ambassadors.
REPORTS TO Manager, Alumni Relations
QUALIFICATIONS
EDUCATION:
University Undergraduate Degree
EXPERIENCE:
Three years experience, including:
One year experience in alumni relations and external affairs within the framework of an integrated Advancement program
Two years of experience with volunteer based programs
SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB
Ability to plan, organize and prioritize work while managing multiple, diverse and competing priorities to meet strict deadlines
Demonstrated accomplishment in fostering productive relationships with internal and external stakeholders
Experience with relational database
Knowledge of the steps needed to strategize, implement and build constituent programs
Strong analytical, organizational, and problem solving skills
Ability to work with a diverse group of stakeholders and alumni
Computer skills in word, excel, windows and data base management
Strong working knowledge of desktop publishing, web page editing software and social media platforms
Strong written and oral communication skills
Demonstrated ability to liaise with TRU personnel and external parties
Ability to handle confidential documents with discretion
WORKING CONDITIONS
Sitting at desk and computer for long periods of time; general office conditions
Works for long periods of time with limited interruption
Travel required
Must be able to lift boxes of promotional items (up to 10 kg)
The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.
Pay Band CUPE Grade 08 $29.78
Salary rate This Position is not subject to a 90% start rate for new Employees.
Location Kamloops, BC CA (Primary)
# of Hires Needed 1
Organizational Unit Thompson Rivers University -> Advancement
Diversity and Inclusion Commitment: Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.
NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.
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