Job Description

Does the idea of working centrally across government and alongside decision-makers interest you? Do you have an exceptional eye for detail, superior organization, and digital skills? Are you interested in the legislative and decision-making landscape? And finally, are you interested in a unique and broad-reaching position to start a government career? If so, this may be the job for you!

The Executive Council Office (ECO), Cabinet Office is looking for a bright and highly motivated Administrative Support Officer with relevant experience. The proponent would provide coordination support for a Cabinet Committee for legislative instruments (Orders in Council, regulations, legislation), the processing of legislative instruments, and the coordination of digital agenda management tools, forums, and processes, and assist with special research projects.

Please note: Although the Hiring Manager is flexible with virtual work arrangements, there is a requirement to attend the office in person as operational needs require.

About the Ontario Public Service (OPS)
The OPS is one of the largest employers in the province, employing more than 60,000 people. Every day we are modernizing government operations and improving public services. We have a wide range of meaningful and rewarding career opportunities in communities across Ontario.

We welcome new ideas and new people, encourage learning and development, and reward achievement. No matter the position, we live the core values of trust, fairness, diversity, inclusion, excellence, creativity, collaboration, efficiency, and responsiveness.

The OPS support career and leadership development, invest in learning opportunities, recognize team and individual achievements, and support flexible work arrangements.
In addition to flexible work arrangements, collegial and professional work culture, career growth and development and on-the-job training to help you succeed, we offer a competitive total compensation package, which includes an attractive salary and may include the following:

• Defined benefit pension plan
• Maternity and parental leave top-up benefits, which cover adoptive parents
• Comprehensive health and dental plans
• Life and disability insurance

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

As the Administrative Support Officer, you would:

• Provide quality assurance of legislative instrument proposals and related Cabinet/committee materials, including compliance with deadlines, and review of legal documents for accuracy and completeness
• Construct digital versions of ministry or Cabinet Office materials and/or craft digital documents for distribution to Ministers and senior executives
• Process original regulations before and after Cabinet approvals
• Lead the logistical components of Cabinet committee meetings
• Support and/or lead components of legislative instrument data and analytics
• Coordinate and respond to inquiries from ministry clients, minister or MPP offices and members of the public
• Provide support for special/research projects

How do I qualify?

Knowledge of Cabinet Decision-Making Processes:

• Awareness of the general structure of the Ontario government
• Knowledge of or demonstrated ability to learn Ontario's Cabinet decision-making system, with a particular focus on the development/review of legal instruments
• Knowledge of or demonstrated ability to learn the machinery of government processes

Experience Handling Confidential Information and Legislative Documents:

• Demonstrated ability dealing with highly sensitive information and documents, including abiding by specific rules/protocols
• Working experience handling legislative instruments an asset, such as Orders in Council, regulations, and legislation

Comfort and Skill with Data Analytics and Digital Processes/Systems:

• Experience working with databases and learning new digital software/systems
• Demonstrated experience with data analytics, including using visuals
• Demonstrated experience creating presentation and other visual products
• Advanced knowledge using Microsoft Office suite, including Outlook, Word, Powerpoint, and Excel
• Working experience with Adobe products, such as Adobe Reader and Writer

Acuity, Judgment and Attention to Detail:

• Strong editing and proof-reading skills to ensure accuracy of official documents
• Ability to work in tight timelines and with almost no room for error or correction
• Excellent organizational skills with both paper and digital records
• Tact, discretion, and political acuity to deal with sensitive information
• Demonstrated research and project management experience

Customer Service Orientation:

• Superior interpersonal and customer-service skills to receive calls, conduct in-person interactions at a service counter, and liaise with all levels of staff and government officials and the public
• Demonstrated organizational skills in planning and supporting events and meetings with senior executives
• Proven ability to work with senior officials to resolve concerns effectively and tactfully

Additional Information:

Address:

• 1 Temporary, duration up to 6 months, 99 Wellesley St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:
Excluded


Understanding the job ad - definitions Schedule:
3


Category:
Administrative and Support Services


Posted on:
Wednesday, August 10, 2022

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-CO-185954/22