Job Description

Summary

Addictions and Mental Health Ontario (AMHO) is seeking an Administrative Support, CEO Office to provide comprehensive support to the Chief Executive Officer and other leaders within the organization.

About the Organization

Addictions and Mental Health Ontario (AMHO) represents over 200 addiction and mental health service providers across Ontario. Through public communications, advocacy, public policy initiatives, quality improvement work, and a variety of member supports, AMHO works closely with its members toward their shared vision of making Ontario the home of the best addiction and mental health system, anywhere. AMHO is a leading advocate for addiction and mental health services during Ontario's ongoing transformation of the health care system and dedicated to advancing health equity.

AMHO members are involved in the on-the-ground addiction and mental health care that thousands of Ontarians access every day. Our members provide a wide range of community-based treatments including individual and group counselling, case management, peer support, residential treatment, withdrawal management, supportive housing, harm reduction services, and programs based out of hospitals.

We are a small, energetic and nimble team who are dedicated to advancing AMHO's mission. We provide a flexible work environment and an industry leading benefits package including paid vacation and sick time, health benefits and a retirement savings plan.

About the Administrative Support, CEO Office Opportunity

The Administrative Support, CEO Office will complete a wide range of tasks to facilitate the CEO's ability to effectively lead the organization. Administrative Support, CEO Office will be required to anticipate needs, think critically, and offer practical solutions to problems with a high level of professionalism.

Key Responsibilities of the Administrative Support, CEO Office

• Managing all aspects of the CEO's calendar and keeping her well informed of upcoming commitments and responsibilities. Anticipating the CEO's needs in advance of meetings, conferences, etc.
• Serving as a point of contact for internal and external stakeholders on all matters pertaining to the CEO, including many of a highly confidential or critical nature
• Office management duties as required in a hybrid work environment including maintaining inventory, replenishing office materials, assisting in general maintenance of the office environment, handling mail and operating as first point of contact
• Completing a broad variety of administrative tasks, including, but not limited to: designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff, the board and outside parties; composing and preparing correspondence; maintaining contact lists, and completing expense and mileage reports; and assisting with special projects
• Other duties and special projects as assigned for the overall benefit of AMHO

Qualifications and Experience of the Administrative Support, CEO Office

• Minimum of 2 years of direct Administrative Support / Executive Assistant experience, ideally in a non-profit setting
• Completion of relevant post-secondary education
• Strong ability to execute work with a diversity, equity, inclusion and anti-racist lens
• Exceptional organizational skills and impeccable attention to detail
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• High acuity in addressing incoming inquiries, and triaging response based on subject matter and urgency
• Strong written and verbal communication skills, along with high degree of professionalism in dealing with different stakeholders including board members, managers, staff, government officials members, and the public
• Proven ability to complete a high volume of tasks and projects with minimal guidance and react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information Customer service oriented with strong relationship management skills
• Knowledge of government hierarchy and obtaining government contacts is an asset
• Knowledge of Ontario's current mental health and addiction issues and trends is an asset

Addictions and Mental Health Ontario is an equal opportunity employer, and we are committed to building an inclusive, diverse, accessible, respectful and anti-racist workplace and creating more and better opportunities for those who face more barriers to employment and advancement. AMHO always encourages people with lived experience with addiction, substance use and mental health to apply.

**Please note: we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.**

Please inform us if you require any accommodations during the hiring process. We thank all applicants in advance however, only those under consideration will be contacted.

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