Job Description

Do you want to be a part of a small and dynamic team providing comprehensive support to the Chief Executive Officer and other leaders within the company? Are you a natural decision-maker and self starter with an ability to think under pressure and display good judgment? Do you have the skills to undertake important and sensitive Human Resources activities?

If so, we\xe2\x80\x99d love to hear from you!

VM Food Group offers:

• Hybrid work (candidates must reside in Ontario and be available for in-office presence a minimum of 3 days / week)
• Work-life balance with flexible work hours
• Comprehensive health benefits
• An opportunity to evolve in a growing company
• And given our passion for hot cereal products \xe2\x80\xa6 complimentary oatmeal!

Here\xe2\x80\x99s a bit about VM Food group:

Vaughn Mills Packaging Ltd. (\xe2\x80\x9cVM Food Group\xe2\x80\x9d) manufactures and distributes oatmeal and other hot cereal products, servicing businesses of all sizes across North America. We are one of North America\xe2\x80\x99s leading value-added private label partners for retail brands bringing innovation and thought leadership to the hot cereal breakfast category. We currently specialize in the formulation, mixing and packaging of private label oatmeal to the North American grocery market with our largest category served being single serve instant oatmeal and specialty blends. We excel because of our innovation, responsiveness, and strong corporate culture to deliver the most effective solutions.

Here\xe2\x80\x99s what you will do our Administrative Support:

The Administrative Support, CEO Office will complete a broad variety of tasks that facilitate the CEO and other leaders of the company ability to effectively lead the organization, as well as support for organizational Human Resources, Sales & Marketing and Operations. The incumbent will be required to anticipate needs, think critically, project manage and offer practical solutions to problems with a high level of professionalism. You will:

• Serve as a point of contact for internal and external stakeholders, on all matters pertaining to the CEO\xe2\x80\x99s function, including many of a highly confidential or critical nature
• Manage all aspects of the CEO \xe2\x80\x99s calendar, keeping them well informed of upcoming commitments and responsibilities. Anticipate the CEO\xe2\x80\x99s needs in advance of meetings, conferences, etc.
• Complete a broad variety of tasks to enable effective operations and initiatives: tracking priorities; coordinating designated projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff, the board and outside parties; composing and preparing correspondence; maintaining records and contact lists, completing expense and mileage reports, coordinating meetings and managing meeting logistics and assisting with special projects
• Office management duties as required including maintaining records, replenishing office materials, assisting in general maintenance of the office environment, handling mail and operating as first point of contact
• HR Administration: compile and maintain employee information, administrative support of recruitment activities, policy maintenance; assist with onboarding, orientation, and supporting HR initiatives
• Identify, recommend and implement operational changes to improve productivity of our team
• Other duties and special projects as assigned for the overall benefit of VM Food Group

Here\xe2\x80\x99s what you\xe2\x80\x99ll need to be successful as our Administrative Support:

• Completion of college diploma in business administration or other relevant field
• Minimum of 2 years of direct Executive/Administrative Support experience, ideally in a small to medium sized manufacturing setting. Human Resources administration experience an asset
• Exceptional organizational skills and impeccable attention to detail
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
• High acuity in addressing incoming inquiries, and triaging response based on subject matter and urgency
• Proven ability to plan and coordinate small and large meetings both in person and online
• Strong written and verbal communication skills
• High degree of professionalism in dealing with different stakeholders including board members, managers, staff, customers and the public
• Service oriented with strong relationship management skills
• Able to maintain a high level of integrity and discretion in handling confidential information
• Proven ability to complete a high volume of tasks and projects with minimal guidance and react with appropriate levels of urgency to situations and events that require quick response or turnaround

Interested in being a part of VM Food Group? We look forward to your application!

We believe diverse perspectives strengthen our ability to deliver on our mission, and that to achieve our vision of excellence requires an environment in which everyone feels welcomed and valued, including our team, and those we serve and with whom we work.

VM Food Group is committed to meeting the accessibility needs of all applicants throughout the recruiting and selection process. Please let us know about any accommodation and/or support requirements. Please note only those candidates selected for an interview will be contacted.

we are only accepting applications from those authorized to work in Canada and we are not currently sponsoring any work visas.

Powered by JazzHR

HR \xc3\xa0 la carte