Job Description

Program and Field Placement Support Officer - Regular Part Time
Status: Regular Part Time Hours: Up to 24 hours/week Home Campus: Fennell Pay Band: 09B Rate of Pay: $20.36 Posting Date: August 19th, 2022 Closing Date: August 26th, 2022 at 7:00pm EST


We support and encourage the contributions of our diverse employees.

Supported by a new strategic plan (strategicplan.mohawkcollege.ca/) we are committed to nurturing an equitable, diverse and inclusive environment for everyone who learns and works at Mohawk. We believe the rich diversity among our students and the communities we serve should be reflected within our workforce. As educators we believe it is important to act and show leadership in advancing the principles of equity, diversity and inclusion in our community.

Mohawk College is currently recruiting for our next

Program and Field Placement Support Officer
Reporting to the Associate Dean, this position provides administrative support for field placements within the Marshall School of Skilled Trades and Apprenticeship. This includes tracking and matching student placements and working with students, faculty, and internal and external stakeholders. The incumbent also coordinates the administrative support for Program Advisory Committee (PAC) meetings, including setting up the meetings, collecting program reports and taking meeting minutes. The incumbent must be able to function in a multi-faceted environment at a level that requires independent problem-solving and decision-making skills in the execution of the various and complex activities and issues.
RESPONSIBILITIES: In conjunction with the Associate Deans and program coordinators, the incumbent coordinates the field placement and work experience processes for the Marshall School of Skilled Trades and Apprenticeship this includes: Canvasing and Securing Student Field Placements

• Meets regularly with faculty throughout the canvasing process.
• Establishes contact lists of potential placement employers for faculty
• Contacts employers to confirm specific requirements and availability for student placements
• Monitors general field placement email inboxes, responding to faculty, student and employer inquiries promptly.
• Provides field placement information and step-by-step instructions to students in-class, online, and via email throughout the entire placement matching process.
• Posts placement opportunities for students using the college’s learning management system and experimental learning management system systems.
• Screens student resumes ensuring requirements are met for employers.
• Prepares and sends student application packages for employer review.
• Tracks student interview progress and placement offers.
• Coordinates placement selection process between employers and students.
• Matches students and employers.
• Confirms all dates relevant to placement with the student and employer.
• Prepares and sends employer and student placement confirmation letters.

Supporting and Tracking Student Field Placements

• Pulls reports for faculty to track employer and students' progression throughout the placement process.
• Generates, sends, and tracks placement documentation, acting as a liaison between General Counsel and external employers to revise legal documentation and respond to insurance inquiries.
• Assists students with experiential learning management system, troubleshooting technical errors and ensures students are completing all the required steps in the field placement process.
• Ensures and tracks completion of student insurance forms, following up as required.
• Compiles insurance statistics, as required for compliance reporting.
• Tracks placement completion requirements (including hours and evaluations) and follows up as required.

Field Placement Administrative Tasks

• Establishes field placement processes in collaboration with Associate Dean, Operations Manager, and faculty annually.
• Explores efficiencies within the field placement process.
• Meets with internal field placement stakeholders to ensure all field placement forms and procedures are being followed.
• Responsible for ensuring field placement webpages and online forms are up-to-date. Coordinates the development of new placement web pages in collaboration with Marketing.
• Establishes new placement forms and revises existing forms and resources.
• Updates and tracks student field placements within the experiential learning system.
• Continually analyzes data and provides updates and recommendations to faculty, Operations Manager and Associate Deans regarding potential issues, such as a shortage of placement or miscommunication with students or employers.
• Implements mitigation strategies as required.

Program Advisory Committee Meetings

• Organizes all aspects of Program Advisory Committees. This includes managing the invitation lists, room bookings, catering requests, setting the agenda, following up on action items, and meeting minute documentation and distribution.
• Liaising with Program Advisory Committees members on action items from previous meetings. Provides administrative support as required.

QUALIFICATIONS: The successful applicant must have:

• An Office Administration Diploma would be an asset or equivalent.
• Incumbent should have at least one year experience working within a fast-paced environment and strong computer skills, including but not limited to, Microsoft Office.
• Demonstrated commitment and understanding of human rights, equity, diversity and inclusion in the workplace. This would include experience communicating and working effectively with diverse clients and colleagues.

As an equal opportunity employer, Mohawk College endeavours to create an inclusive, barrier free recruitment and selection process for all applicants. We encourage you to contact the HR department at (905) 575 - 2047 for your accommodation needs. Mohawk College is strongly committed to diversity within its community. We welcome applications from racialized persons, women, Indigenous People of North America, persons with disabilities, 2SLGBTQIA+ persons, and others who may contribute to the further diversification of ideas.