Job Description

On behalf of our clients, we are looking for a meticulous and organized Administrative Assistant to join our team on a contract basis in Whitby, Ontario. In this role, you will provide essential administrative support to ensure the smooth operation of our department, contributing to data management, communication, and scheduling tasks. This opportunity is ideal for someone with strong attention to detail, technical skills, and the ability to thrive in a team environment.
Responsibilities:

• Create, maintain, and update spreadsheets, memos, and other documents using Microsoft Office applications.

• Manage scheduling tasks, including planning meetings and appointments.

• Prepare access cards and update user databases with additions or deletions.

• Conduct research to gather technical details and verify data consistency.

• Develop tables, charts, and graphs, and compile technical reports for internal use.

• Maintain and populate databases, ensuring all submitted records are accurate.

• Perform data analysis and calculations as required to support departmental needs.

• Address inquiries promptly, ensuring understanding and resolution, or refer complex issues to appropriate staff.

• Distribute contractor submissions to the securities team and facilitate communication.

• Prioritize and organize database tasks to ensure efficient data management
• Completion of a one-year post-secondary Office Administration certificate or a related field.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong ability to quickly learn and adapt to new software programs.
• Accuracy and attention to detail in managing and analyzing data.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time effectively.
• Experience with data entry and analysis.
• Customer service skills, including handling inquiries and providing assistance.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
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Robert Half
Robert Half est la premixc3xa8re et la plus grande firme de solutions de gestion des talents spxc3xa9cialisxc3xa9es au monde, qui met en relation des chercheurs d'emploi hautement qualifixc3xa9s avec des opportunitxc3xa9s au sein de grandes entreprises. Nous offrons...