Job Description

Scope:

This position is under the direct supervision of the Executive Director. The Administrative Assistant plays a vital role in supporting the smooth operation of daily office functions. This role involves a wide range of administrative and clerical duties including scheduling, data entry, document preparation, and internal communications. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities efficiently. Strong proficiency with technology and digital tools is essential, as this role frequently involves working with office software, cloud platforms, and communication systems.

Responsibilities:

Provide general administrative support to management and staff Answer and direct phone calls, emails, and other correspondence Schedule and coordinate meetings, appointments, and travel arrangements Prepare, proofread, and format documents, reports, and presentations Maintain digital and physical filing systems Order office supplies and manage inventory Support event planning and logistics for internal meetings or training sessions Assist with invoice processing, expense tracking, and basic bookkeeping tasks Greet visitors and handle front-desk reception duties as needed Maintain confidentiality of sensitive information at all times Other duties as assigned.

Qualifications:

High school diploma or equivalent required; post-secondary education in business administration or a related field is an asset Minimum 1-3 years of experience in an administrative or office support role Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent written and verbal communication skills Strong organizational and time-management abilities Ability to work independently and as part of a team Attention to detail and a high degree of accuracy Knowledge of office equipment and systems (e.g., printers, scanners, video conferencing tools) Have or willing to obtain CPR/First Aid, NVCI and other trainings as required. Be able to work independently and/or as a team. Must provide a clear Vulnerable Sector's Check Must have a valid driver's license and reliable transportation. Be a role model in the community.
Job Type: Full-time

Pay: $44,000.00-$48,000.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Discounted or free food Employee assistance program Extended health care Flexible schedule Life insurance Mileage reimbursement On-site parking Paid time off RRSP match Vision care Wellness program
Schedule:

Day shift Monday to Friday
Application question(s):

Are you comfortable navigating/using Microsoft products? I.e. Outlook, Word, Excel Are you comfortable navigating/using Zoom and Microsoft Teams?
Work Location: In person