Job Description

Administrative Assistant
Our client is a Leading Land Development Consultancy firm in Vaughan ON. They are in the market for an administrative assistant to join their growing team

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Organize company events
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

The ideal candidate will have 2 years office administration in a Real Estate environment.
Great time management skills
understanding of computerized accounting systems and Microsoft tools
Aneil Singh
Practise Lead
Chad Management