Job Description

We are seeking a detail-oriented and organized Temporary Administrative Assistant to provide high-level support in a dynamic academic environment. This is a month-to-month temporary assignment with the potential for ongoing renewal. The ideal candidate will be a proactive and professional individual with strong administrative and communication skills.Key Responsibilities:- Serve as the first point of contact for inquiries, managing incoming emails and calendar invitations efficiently.
- Coordinate schedules, arrange meetings, book meeting spaces, and organize travel and hospitality as needed.
- Provide comprehensive administrative assistance, including preparing meeting agendas and presentation materials, drafting correspondence, and maintaining electronic records.
- Support meeting coordination by compiling briefing materials, taking minutes, and tracking follow-up action items.
- Ensure effective communication between internal departments and external stakeholders.
- Assist with the development of documents and templates for special projects as required.
- Act as secretary for various committees, documenting discussions and decisions as needed.
- Help coordinate and execute special events and projects in collaboration with leadership and other team members.Qualifications & Skills:- Post-secondary education or equivalent experience with at least three (3) years in an administrative support role, preferably in an academic or similar professional setting.
- Ability to work independently while contributing positively to a team environment.
- Strong customer service orientation with a commitment to serving diverse populations.
- Excellent organizational skills, attention to detail, and the ability to prioritize multiple tasks effectively.
- Professional discretion in handling confidential information.
- Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with experience using databases.This is a great opportunity for an administrative professional looking for a flexible temporary assignment in a fast-paced and engaging environment. If you meet the qualifications and are interested in this role, we encourage you to apply today by sending your resume in Word format to Morgan McKenzie at morgan.mckenzie@quantum.ca !REFER AND EARN A $50 GIFT CARD! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.Services de Gestion Quantum Ltxc3xa9eDepuis sa fondation xc3xa0 Montrxc3xa9al en 1968, Quantum a acquis une renommxc3xa9e enviable et est devenue le partenaire de ressources humaines de choix des entreprises privxc3xa9es ou du domaine public. Notre mission d'excellence et notre engagement indxc3xa9fectible...

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