Job Description

Job Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting the needs of our clients and Crisis Response Systems Navigators by ensuring that daily tasks are executed efficiently and effectively. This position requires strong written and oral communication, exceptional organizational skills, keen attention to detail, and adaptability.

Responsibilities

Process, upload, and file receipts related to expenses for clients. Balance of credit card statements. Book travel arrangements and accommodations. Apply to the Ministry for funding to support clients in crisis. Manage office tasks including filing, data entry, and maintaining organized records. Utilize Outlook, MS Office, MS Excel, SharePoint to support clear and accurate documentation. Make phone calls to community partners and local agencies. Assist in scheduling appointments and managing calendars for office staff. Maintain a clean and organized office environment to promote productivity. Collaborate with team members to ensure smooth office operations and effective communication. Create packages and booklets to support volunteers and Board members as needed. Understanding of a trauma-informed approach to service.

Experience

Minimum 2 years of experience as an administrative assistant within a high-pressure environment. Experience working with clientele who live with trauma, addictions, homelessness, or discrimination is an asset. Strict adherence to confidentiality practices. Experience working in a not-for-profit organization is an asset. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent interpersonal skills to interact effectively with clients and colleagues. Successful candidate will need to obtain a Vulnerable Sector police check.
If you are an organized individual with a passion for providing exceptional support in an office setting, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.

Job Type: Part-time

Expected hours: 20 per week

Schedule:

Day shift Holidays
Work Location: In person