Job Description

PLEASE NOTE: Incomplete applications will not be considered. All Skill tests and call questions must be completed to be considered for this position

Company Overview:

MDRN Creative Group is an experiential marketing company specializing in immersive photo and video activations for large-scale brand events as well as Weddings. We help PR agencies, internal marketing teams and Wedding Planners transform events into unforgettable moments.

Job Summary:

We're looking for a proactive and detail-oriented Administrative Assistant to support our team across operations, logistics, and client communications. This is a 18-month contract role with the potential to grow into a permanent position. The ideal candidate is highly organized, tech-savvy, and comfortable managing multiple priorities in a fast-paced, creative environment.

Key Responsibilities:

Assisting Event Coordinator and team in managing event logistics Manage leads and follow up on accounts receivables Coordinate event information and manage CRM system Manage Admin for Kajabi Manage Inbox and respond to inquiries in a timely manner Maintain and update project management tools and databases, pull reports as needed Assist with email marketing Assist the Creative Director in various administrative tasks, such as tasks for Photo Booth Mastery, programs and coaching for other Photobooth Owners

Possibility of Ops Interim role;

Project Management and Product Launch Planning Team Coordination SOP Management and Development Other tasks as needed, we are always evolving!

Requirements:

Minimum 3 years experience in an administrative, operations, or coordinator role Strong communication skills, both written and verbal Strong project management skills Extremely organized and detail-oriented Proficient with Google Workspace (Docs, Sheets, Drive), Slack, and other productivity tools Knowledge of Kajabi or other education platforms, Not required but a plus Self-motivated and able to work independently or within a group Ability to manage multiple tasks and deadlines with a calm, solutions-focused mindset

Preferred Qualifications:

Experience in event production, marketing, or creative industries Experience in leading teams is a plus Familiarity with Canva or Click Up is a plus

Job Details:

Job Type: Full-time Salary: Competitive salary, commensurate with experience Schedule: Monday to Friday 8:30am-5:00pm Location: Ottawa This role is Hybrid with remote and in office work (3 days in office)

How to Apply:

Please submit your resume and a brief video telling us why you think you'd be the perfect addition to our team and about your relevant experience.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

Paid time off
Schedule:

8 hour shift
Education:

Secondary School (preferred)
Experience:

Administrative: 2 years (required) Event Coordination: 1 year (required)
Work Location: Hybrid remote in Stittsville, ON K2S 1E7