Job Description

Company Bio Home and Community Care Support Services South East is one of 14 Home and Community Care Support Services organizations in Ontario with a focused mandate to deliver local health care services such as home and community care and long-term care home placement.

These organizations were previously known as Local Health Integration Networks (or "LHINs") at a time when they also led local health care planning and funding, and those functions are now part of Ontario Health.

Home and Community Care Support Services South East is dedicated to ensuring the ongoing delivery of local services while Ontario makes changes to improve the health care system to give patients better-connected care with health care providers working as one coordinated team in Ontario Health Teams.
The south east region extends from Brighton on the west, to Prescott and Cardinal on the east, north to Perth and Smiths Falls, and back to Bancroft. The boundaries are for funding and planning purposes only. Residents of the Home and Community Care Support Services South East can seek health care services wherever they prefer, inside or outside these boundaries.
Position Summary CARE AND BE CARED FOR - THIS IS YOUR HOME
Are you highly organized, detail-oriented, and able to work accurately in a busy environment with frequent interruptions? Are you seeking a rewarding career that cares for others, in an organization that cares for you? Youre looking in the right place.

Take a look at this rewarding career opportunity working alongside a supportive and collaborative team of over 8,000 regulated health care and other professionals.

Home and Community Care Support Services South East is looking for an Administrative Assistant who is responsible for providing support to the Director and facilitating the flow of work between the Director and other Home and Community Care Support Services SE staff, ensuring a smooth and seamless delivery of administrative supports. This position requires the ability to build effective working relationships, work independently with creativity and initiative. What will you do?
? Maintains professionalism demonstrating strict adherence to employer privacy and confidentiality requirements.
? Performs a wide variety of administrative duties and project and documentation preparation duties including information packages, briefing materials, background documents for meetings and research and analysis as may be required by Directors.
? Receives incoming telephone, in-person, mail or email enquiries; uses independent judgment in determining prioritization of issues and in composing responses to general enquiries and/or redirecting enquiries and issues to appropriate staff within Home and Community Care Support Services South East.
? Manages Directors calendars including arranging meetings and appointments in consultation with other Home and Community Care Support Services South East staff and external parties.
? Handles logistics, travel arrangements, and accommodations for events, seminars, meetings, and other Director engagements to include timing, securing/set-up of venue, catering requirements, video/teleconference support and preparation and distribution of required documentation.
? Receives, prioritizes, copies and distributes incoming mail and email to the Director and department staff as appropriate. Further coordinates outgoing mail, email and courier packages for the Director.
? Acts on behalf of the Director in his/her absence as secondary point of contact with the public, stakeholders and Home and Community Care Support Services South East staff.
? Maintains physical, electronic, project and official files for the Director and Home and Community Care Support Services South East ensuring maintenance or files comply with the Records Management Directive. Assists the Director with Freedom of Information and Protection of Privacy Act requests for information in compliance with the Act.
? Records meeting minutes as may be required for the Director.
? Coordinates financial and procurement activities related to the Directors office.
? Prepares the Directors expense submissions and maintains mileage records.
? Maintains compliance to the Occupational Health and Safety Act and organizational policies and procedures including but not limited to: safe work; reporting of injuries and illnesses; working internally and externally in a safe manner; participating in related training and development, e.g. WHMIS; maintaining competency related to the organizations Emergency Response Plan participates in planned tests; reporting unsafe or unhealthy working conditions.
? Other duties as assigned.

What must you have?

• Post-secondary education and relevant training in a business or related health discipline.
• 3-5 or more years of experience working to support an executive level.
• Excellent judgment in setting priorities, identifying issues and determining action required.
• Excellent time management skills and ability to prioritize multiple, often conflicting demands.
• Superior oral and written communication skills and relationship management skills.
• Demonstrated ability to work both independently and collaboratively in a team environment.
• Sound working computer literacy with the Microsoft Office Suite in desktop publishing, website maintenance, graphics, presentation, word processing, spreadsheets and database software.
• Proficiency with PC-based hardware/software and inter/intranets.
• Sound understanding of Home and Community Care Support Services South East strategic objectives and priorities.

What would give you the edge?

• Bilingualism (French) is considered an asset.
• Understanding of the Ontario health-care system, its stakeholders, programs and issues is an asset.

What do we offer?
We know wellness is supported with work-life balance. In an inclusive culture committed to support your passion for continuous learning, growth and innovation, we offer:

• Attractive comprehensive compensation packages and benefits
• Valuable development opportunities
• Membership in a world class defined benefit pension plan
• Hybrid work environment and flexible work location [a mix of on-site and remote work allow for flexibility in work locations]

Who are we?
We are Home and Community Care Support Services, ready to serve every person in Ontario. We partner with patients and caregivers, family physicians, hospitals, long-term care and retirement homes, service providers and Ontario Health Teams, to deliver responsive, accessible, integrated, patient-centered care.

Why join us?
If you're interested in driving excellence in care and service delivery, and seeking an unparalleled opportunity to lead and learn, partner and connect, care and be cared for, this is your home.
Applicants should submit a resume and cover letter by visiting Home and Community Care Support Services South East - Career Opportunities Closing Statement Equity, Inclusion, Diversity and Anti-Racism Commitment
Home and Community Care Support Services is committed to a culture of equity, inclusion, diversity and anti-racism. We are committed to attracting, engaging and developing a workforce that reflects the diverse communities we serve. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request. La version fran\xc3\xa7aise de cette annonce est disponsible sur demande.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Home and Community Care Support Services has implemented a mandatory vaccination policy across the province that requires all staff to be fully vaccinated against COVID-19. Applicants being considered for employment will be required to provide proof of vaccination documentation confidentially to Human Resources, prior to start date. Any medical or human rights exemption requests will be reviewed and validated prior to an offer of employment.