Job Description

Job Title:

Administrative Assistant

Location:

Scarborough (M1B 3C6)

Hours:

Full-Time, 10:00 AM - 6:00 PM

Compensation:

$17.50 per hour

Practice Areas:

Criminal Law & Real Estate Law

Dress Code:

Business Casual to Semi-Formal

Position Overview:

We are a busy law firm specializing in Criminal and Real Estate Law, seeking a reliable and detail-oriented Administrative Assistant to join our team. This role is ideal for individuals looking to gain hands-on experience in the legal field and build a foundation for a legal career.

The ideal candidate will have strong communication skills, a high level of professionalism, and the ability to handle confidential materials with care.

Strong proofreading skills with attention to detail are essential

, as the position involves managing sensitive files where accuracy is critical.

Key Responsibilities:

Complete daily

bank runs

and manage time-sensitive document deliveries Prepare and organize

final reports

for client files Make and receive

phone calls

, including responding to inquiries and providing updates to clients and third parties Follow up with

third parties

(e.g., lenders, brokers, law offices) via phone and email to gather or confirm documentation Monitor the firm's

email inbox every 15 minutes

to ensure timely responses and follow-ups Answer calls from

new client leads

, provide general information, quote legal service pricing, and book consultations

Greet clients

in person, maintain a welcoming environment, and offer refreshments upon arrival Assist with

legal research

in criminal and real estate law, as requested Conduct

marketing and competitor research

to support the firm's outreach and branding efforts

Proofread documents for accuracy and clarity before distribution or filing

Experience working with MS Office and managing confidential information is advantageous

Qualifications:

Strong communication and interpersonal skills Excellent phone and email etiquette

Strong proofreading skills with attention to detail are essential

--accuracy is mandatory when handling client files and legal records. Lack of attention to detail or carelessness will not be tolerated. Highly organized,

punctual

, and reliable Ability to work independently and maintain strict confidentiality Must have reliable

access to a vehicle

for bank runs (valid driver's license is an asset) Proficient with Microsoft Office, email platforms, and online research tools Comfortable adhering to a business casual to semi-formal dress code

Application Requirements:

Please submit your

resume along with two work references

. References

do not

need to be from a legal or related field, but should reflect a paid work experience. Only candidates selected for an interview will be contacted.

This is an excellent opportunity for individuals passionate about law and eager to gain real-world experience in a professional legal environment. You'll be actively involved in supporting day-to-day operations while gaining exposure to both criminal and real estate law.

Job Type: Full-time

Pay: $17.50 per hour

Expected hours: 40 per week

Benefits:

On-site parking
Schedule:

8 hour shift Monday to Friday
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Expected start date: 2025-07-28