Job Description

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.We are seeking top-tier talent to join our Industrial division and build innovative projects in the oil, gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds and sustaining capital sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.About The RoleReporting to various leaders within the company, the Administrative Assistant provides administrative and clerical support to the team and is often the first point of contact for the group. This role may also be responsible for activities in the reception area and executes tasks in accordance with company policies and procedures, adhering to Graham\'s Code of Business Ethics & ConductAs an Administrative Assistant at Graham, you will:

• Greet and direct visitors
• Manage incoming and out-going mail
• Book meeting or meeting rooms
• Answer phone and emails attending to general queries
• Perform Data Entry and Basic IT Support
• Arrange Catering
• Manage and maintain the reception area in the office
• Organize and restock the supply room
• Revise and update office, project, and contact information.

• Attend to the requirements and needs of the manager.
• Assist the team leaders with event planning and management.
• Prepare meeting agendas, organize meetings, and produce minutes.
• Manage travel arrangements, and at times perform expense and P-card reconciliation.
• Assemble and produce manuals (with direction of the PM), with accuracy.
• Perform other clerical duties as required.
• Develop and maintain relationships with vendors.
• Liaise with external clients and develop and maintain relationships with parallel roles in other organizations.
• Maintain high level of professionalism with internal clients, representing Graham with high integrity.

Qualifications/Experience:

• Minimum high school diploma; Business school graduate is preferred.
• 1-2 years of professional work experience in an administrative or receptionist role.
• Creative Writing Skills would be an asset.
• Excellent computer and typing skills.
• Experience with MS Office Suite and SAP is an asset.
• Knowledge of the technology required to set up a meeting room.
• Excellent customer service skills.
• Professional and effective communication abilities and interpersonal skills.
• Time-management skills and the ability to prioritize tasks.
• Courteous, helpful, and professional demeanor.
• Ability to work independently and without supervision.

If this sounds like you, then Graham may be the right fit. Apply today.Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.No unsolicited resumes or phone inquiries from agencies, thank you.As Graham\'s trusted recruitment partner, Jardeg aids in the hiring of skilled professionals who play a crucial role in the success of Graham\'s Buildings, Industrial, Infrastructure, Water, Development, Maintenance and Turnaround projects across Canada.The Graham Advantage

• We are one of North America\xe2\x80\x99s largest General Contractors

• Graham is 100% employee owned

• We champion development of our employees, including having accredited PMP and Gold Seal training available in-house

• We have a balanced portfolio of exciting, challenging, and career-defining

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