Job Description

Faculty/Department Faculty of Science Unit Science-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary
Are you an organized and detail-oriented professional? Join us as our new

Administrative Assistant!

Reporting to the Faculty Administrator, this position is responsible for providing administrative support to the Heads of the Departments of Biology, Chemistry & Biochemistry, and Physics, and to the Department's faculty members, staff and students.

What You'll Do:

Provide basic administrative support for the administrative and academic operations of the Science departments in the Laboratory Building relating to student programs and faculty research. Book and manage the Department Head's calendar, as required by the Department Heads. Serve as a primary point of direct administrative contact and liaise with other offices, individuals, and external institutions and agencies on a range of day to day issues. Liaise with other university offices to complete administrative tasks such as, but not limited to, payroll, coursescheduling/timetabling using the Data Collection Utility (DCU), ordering textbooks, travel authorization, etc. Coordinate department searches for new faculty members and lab instructors including setting up the interviews, room bookings, travel arrangements and financial details. Prepare memos, reports, course materials, examinations, academic papers and coordinate printing, duplicating and stationary functions. Coordinate and oversee the management and re-stocking of supplies, equipment, and facilities for the unit, including maintenance, inventory management, logistics, security, and
related activities.
Assist with the coordination and organization of departmental events, conferences, and/or guest
speakers.
Reconcile purchasing card transactions while ensuring proper approvals, documentation, and reports are completed by established deadlines and in compliance with University policies,
procedures, and practices.
Monitor, reconcile, and report financial data using a variety of systems and software, including
FAST, Banner, and the university purchasing card.
Maintaining fixed asset records; coordinating internal and external invoicing and payment
processing for cost recovery units.
Provide administrative support for updating and maintaining the department websites and managing departmental records and databases.
Order supplies, verify travel claims, assist with policy implementation, and ensure accurate record-keeping.

maintain files and records.
Manage weekly seminars, scholarships/awards, visiting scholars and adjunct professor requirements, and graduate student applications.

Plus More:

Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success!

Why Join Us?

At the University of Regina, we're more than just a campus - we're a community!

Join our team and enjoy:

Meaningful Impact:

Your work directly contributes to creating a better environment for students, faculty, and staff.

Professional Growth:

We support your development, offering opportunities for advancement and learning.

Work-Life Balance:

We value your well-being and know your personal life is most important!

Dynamic and Inclusive Workplace:

We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.

Innovation Culture:

We encourage fresh ideas and innovative thinking.

Competitive Compensation:

We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more!



If you're ready to make an impact and support a dynamic academic environment, we encourage you to apply today!
Position Requirements

What You'll Bring to this Position:

Grade 12 supplemented by the successful completion of a recognized business course Minimum of three years' experience, preferably within a university environment. An equivalent combination of education, training, and experience may be considered.

Skills That Will Ensure Your Success in the Role:

Knowledge of the University's programs, policies, and procedures with an emphasis on courses offered by the Faculty of Science is an asset. Ability to make administrative/procedural recommendations on sensitive and confidential issues. Ability to maintain confidentiality of records and information. Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook-MS365) and complex databases such as CASPUR Reports, Banner, and FAST. Experience providing support with event planning. Knowledge and skill in maintaining websites. Demonstrated knowledge of generally-accepted accounting principles, procedures, and processes. Knowledge of the University community and administrative offices is an asset. Knowledge of supplies, services, and equipment ordering and inventory control. Experience in records management and tracking of information. Ability to communicate effectively, both verbally and in writing. Ability to understand and execute oral and written instructions. Ability to work independently with minimal supervision. Ability to provide excellent customer service and use sound judgement and quick thinking. Ability to create, compose, and edit written materials. Ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail. Demonstrated knowledge of and skill in office practices, principles and procedures. Strong interpersonal skills to establish and maintain cooperative working relationships with domestic and international students, staff, and the general public. Training related to EDI and Four Seasons of Reconciliation would be an asset. Skill in the use of operating basic office equipment. Ability to understand and comply with University health and safety requirements and all safe work procedures and practices application to this position. Ability to identify and report unsafe acts, workplace hazards, and incidents that result (or could result) in injury, illness, or environmental damage. Ability to work and encourage others to work and act safely.
Physical Demands Pay Grade CUPE Phase 4 Salary Range $44,262.40 - $59,768.80 annually Status Permanent Work Hours
Monday - Friday 8:00 a.m. - 4:30 p.m.
Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting No Preference Target Posting Not Targeted
Additional Information

Contact Information

Job Open Date

03/12/2025

Job Close Date

03/18/2025

Open Until Filled

No

Special Application Instructions

We know imposter syndrome can get in the way, so please don't hesitate to apply. We'd love to hear from you. Submit your application today!

Diversity Statement

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.