Job Description

Description:

This is an administrative position within a Structural Engineering firm. Tasks will be related to Architectural and Engineering projects. As an Administrative Assistant, you will be integral to the smooth operation of our office.

Qualifications:

Residence within 50 km of office location preferred

Proficient in QuickBooks Skilled in data entry, filing, and maintaining organizational systems Experienced in providing excellent customer service and phone etiquette Ability to multitask in a fast-paced environment Previous administrative experience and strong attention to detail Bookkeeping/accounting experience is an asset

Candidate Skills:

Attention to detail Organizational skills Accurate record-keeping

Primary Duties:

-Invoicing and duties in relation to invoicing using QuickBooks software.

-Data entry, filing, and bookkeeping.

-Answering & fielding phone calls and messages. Manage multi-line communication systems and provide exceptional customer service.

-Other administrative tasks: filing, some cleaning, organizing.

-Creating new projects and inputting necessary information.

-Submitting & managing permits at Municipalities.

-Document drafting: proposals, sign-off letters etc.

-Work collaboratively with team members and clients to ensure accuracy of work.

-Corresponding with clients and employees regarding ongoing projects.

Job Types: Full-time, Part-time

Pay: $20.00-$30.00 per hour

Expected hours: 24 - 40 per week

Schedule:

Monday to Friday
Application question(s):

Are you able to reliably commute (reside within 50km of office located in Port Carling)?
Education:

Secondary School (preferred)
Experience:

Administrative Assistants & Receptionists: 1 year (required)
Location:

Port Carling, ON (preferred)
Work Location: In person